Construction Contract Administration Assistant

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world.

How you'll make a difference

• Set-up, maintain and close-out projects utilizing DIALOG’s chosen construction management software, Onware
• Assist Contract Administrators in receiving, compiling, distributing and tracking project documentation including: construction meeting minutes, change management (PCN/CCN/UCR/Quotations/CO, etc.), Supplemental Instructions (SI), submittals (shop drawings and samples), and Requests for Information (RFI)
• Assist in the review and verification of Contractor invoicing and the preparation and distribution of the Certificate for Progress Payment (CPP)
• Educate internal and external project team members on Contract Administrative processes and troubleshoot issues
• Maintain internal and external relationships with clients, contractors and consultants.

Who you are

• Experience in the Architecture, Engineering and Construction (AEC) industry
• An organized approach with intuitive protocols for others to follow
• Personable, professional manner with excellent communication skills
• Demonstrated experience with data entry, document control, and client/contractor support
• Meticulous attention to detail, capable of proofing documentation
• Maintain strong client, contractor and consultant relationships
• High computer literacy, ability to understand new software and adapt as practice changes
• Able to prioritize and manage time to meet tight deadlines
• Reliable and resourceful, a “go to” person for the team
• Work independently with minimal managerial supervision

While not required, you'll stand out with

• 2+ years of construction construction contract administrative or construction project coordinator work experience
• Knowledge about design and construction processes and terms
• Experience managing construction documentation
• Experience with Onware, DIALOG’s chosen construction management software
• Experience with construction industry management software (i.e. Procore, Prolog, BIM 360, etc.)
• Experience with Microsoft Office (Excel, Word) and Bluebeam