Executive Assistant

Executive Assistant | ChildFund Australia

Position Objectives

The aim of the Executive Assistant role is

• To improve organisational leadership and management by providing effective administrative assistance to the ChildFund Australia CEO and Sydney based executive team.
• To improve the efficiency of ChildFund Australia’s Sydney office by coordinating and managing office functions.

This role is for you if you enjoy high attention to detail, love variety in your work, can work with an experienced CEO and executive team, and deliver on the below items:

• Executive assistance to the CEO and Board
• Event management and coordination including organising business functions, catering, staff workshops/conferences and other special meetings, travel and transfer arrangements, appointment setting and scheduling
• Office management and administration, establishing and maintaining a coordinated and integrated central filing system

Selection Criteria

Essential

• Experience as a personal assistant, executive assistant or equivalent
• Excellent interpersonal, communication and negotiation skills
• Good organisational skills, high attention to detail and flexible
• Ability to adapt in a fast-paced environment and competing priorities
• Demonstrated ability to liaise at an executive level with external stakeholders
• Highly motivated and able to work autonomously, meet deadlines and work under pressure.
• Proficiency in use of standard software applications.

Desirable

• Prior experience in non-profit organisations
• Understanding of international development issues
• Advanced computer skills
• Events management experience.

Safeguarding

ChildFund Australia believes in a global community where children are safe and can reach their full potential. We take extensive steps to safeguard children in any work done by our people, i.e., our staff, volunteers and interns, supporters, partners, board members, ambassadors and suppliers. We strive to keep children safe through child safe practices, and rigorously ensure we prevent, oppose, and combat all exploitation and abuse of children and vulnerable people.

As part of this commitment, all people working with us will undergo relevant background checks before joining ChildFund Australia. Staff will acquire the knowledge and skills needed to understand our Child Safeguarding and PSEAH policies & procedures, promote strong safeguarding practices, and conduct themselves consistent with these policies.

Additional information

• Permanent appointment to this position is dependent upon successful completion of a NSW Working with Children Check and an Australian Federal Police Check
• Adherence to ChildFund Australia policies and procedures is required.

Applications close on 04.09.2026 please apply by sending your CV and Cover Letter to [email hidden] .