Assistant-Administrative North MOB

This role provides essential administrative and clinic support in a fast ‑ paced outpatient urology environment. The individual will work closely with providers, nurses, and clinic staff to support daily operations and patient care.

What Success Looks Like

• At 3 Months:
• Working independently with mentor support
• Understanding clinic workflows and priorities

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• At 6 Months:
• Fully independent in assigned responsibilities
• Confidently managing daily administrative and clinic tasks

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• At 12 Months:
• Independently handling responsibilities while expanding skills
• Taking on new tasks
• Identifying opportunities and making recommendations for process improvements

Key Responsibilities

• Making pre-operative reminder calls for clinic cultures
• Locating and managing clinic images and documentation
• Providing administrative support to the Riley Urology Clinic
• Assisting providers, nurses, and clinical team members as needed
• Performing additional tasks as assigned to support clinic operations
• Managing priorities effectively in a busy clinical setting

Skills & Qualifications for Success

• Highly organized, reliable, and responsive
• Strong team player who works well with clinical and administrative staff
• Ability to identify issues and prioritize tasks based on urgency and importance
• Medical Assistant (MA) experience or medical office experience is a plus
• Comfort working in a fast ‑ paced , patient ‑ focused environment

Administrative Support Functions

• Provides basic administrative and technical support to leaders and teams
• Manages calendars, schedules, and meeting coordination
• Coordinates travel arrangements when applicable
• Processes invoices and handles routine inquiries
• Addresses basic administrative and technical issues with general guidance

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Required Qualifications

• High School Diploma or GED required
• 0–3+ years of relevant experience required; previous administrative experience preferred
• Basic proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel
• Ability to work effectively in a fast ‑ paced , complex, and matrixed organization
• Strong organizational skills with the ability to manage multiple priorities