Administrative Assistant

COMPANY DESCRIPTION: Forbright is a nationwide full-service bank and commercial lender focused on helping to build a brighter future for our clients and the communities we serve. Forbright is committed to exceptional client service by providing seamless, innovative personal banking services to depositors and creative financing solutions to visionary middle market businesses and investors in healthcare, technology, financial services, real estate, and other industries.

COMPANY CULTURE: We are a dynamic, high energy, fun, and fast-paced organization that has an exciting growth trajectory, meaningful mission, and embedded responsible practices into our daily interactions. We offer our team members a culture of collaboration, inclusion, flexibility, recognition, and giving back. We look to hire individuals that are passionate about our mission, and who are motivated, customer and results-oriented, innovative, adaptable, and thoughtful.

COMPANY MISSION: We are a mission-driven institution. We operate a sound dynamic institution that is well capitalized, liquid, profitable and uses best practices to manage risk and assure compliance with laws and regulations. We use Forbright’s capital, capabilities, innovation, and expertise to help our clients succeed and contribute broadly to building a brighter future. JOB SUMMARY: The Administrative Assistant is responsible for providing administrative and operational support across multiple functions and collaborates regularly with the EVP, Chief Information Officer and the Human Resources team. This entry-level role offers broad exposure to business operations and serves as an excellent opportunity to gain experience across multiple departments while building a foundation for future career growth and specialization.

DUTIES AND RESPONSIBILITIES:

Administration and Information Systems

Support the Administration and Information Systems teams in administrative tasks as needed, such as expense and calendar management, travel coordination, and report preparation

Organize and maintain recurring management committee materials and other proprietary information

Collaborate with stakeholders across the organization to coordinate meeting agendas and centralize items for review and approval

Enter internal and external data into databases as determined by documentation policies

Maintain document and data record keeping systems

Assist with team building efforts and events, ordering meals

Assist with travel, including coordinating sporadic changes in travel plans

Act as a liaison for the department with all training and employee engagement initiatives

Manage supplies, vendor relationships, prepare and track FedEx correspondence and manage invoicing

Assist with onboarding of new team members within the departments through coordination with Human Resources

Participate in training as required and explore courses through the training division for self-development as time permits

Complete special projects and other duties on an as-needed basis

Act as the back-up to the front desk and mailroom staff

Perform other duties as assigned

Human Resources

Coordinate new hire orientation and training sessions

Manage the contractor and consultant lifecycle by monitoring engagement end dates, coordinating extension approvals, and facilitating offboarding activities

Administer the monthly HR newsletter by drafting, editing, coordinating content submissions, and partnering with Information Technology to publish content on the company intranet

Coordinate employee recognition and support programs, including bereavement, leave-related and other employee gifts

Process employee business card requests and coordinate fulfillment

Provide recruitment support during periods of elevated hiring activity, including resume screening, candidate outreach, phone screens, job postings, job descriptions, and interview scheduling

Assist with creating HR communication / marketing collateral

Assist with the planning and execution of employee events and engagement activities

Provide general administrative and project coordination support to the team as needed