Family Assistant / House Manager

Job Title:
Family Assistant / House Manager
Location:
Dublin, CA 94568
Employment Type:
Part-time, 10–15 hours per week
Schedule:
Monday through Thursday, flexible between 2:00 PM–6:00 PM
Compensation:
$40–45/hour
Start Date:
ASAP

Requirements

Ability to maintain a smoke-free environment
Must be authorized to work in the United States.
Reliable transportation
CPR and First Aid certified
Prior experience in family assistance or house management preferred
Proficiency with Skylight and Google Calendar
About Our Family
We’re an active, social family of four (five if you count our very opinionated family cat!) with a full and ever-changing rhythm of work, school, activities, travel, and everyday life. Both parents work demanding full-time roles — one primarily from home, and the other traveling frequently throughout the month — so we’re looking for someone who can help create more ease and breathing room in our home.
Our goal is simple: to spend less time managing the details of daily life and more time enjoying the moments that matter. We want our home to feel like a place where everyone can recharge, reconnect, and feel cared for — whether that’s a quiet evening together, supporting our daughters through their busy high school years, or simply walking through the door to a space that feels calm and welcoming.
Our two teenage daughters are independent, curious, and finding their own paths, and we value someone who understands that this stage of life is about connection, trust, and respect. We’re looking for a reliable partner who can help maintain the systems that keep our home running smoothly and anticipate needs before they become stressors so our family can be more present with one another.
Who You Are / What We're Looking For
You thrive in a dynamic family environment and bring a calm, steady presence to a busy household. People describe you as pragmatic, even-keeled, warm, and deeply thoughtful. You are proactive and detail-oriented, with the ability to manage tasks independently while keeping each family member’s needs and routines in mind. You enjoy creating simple systems, improving processes, and making sure the behind-the-scenes details are handled with care.
You are a clear and thorough communicator who is comfortable coordinating with a variety of people, including family members, vendors, and guests. You understand teenagers and connect with them naturally through warmth, respect, and genuine interest. You know how to read the room, adapt when plans change, and bring a sense of grounded confidence to the day-to-day. You’re flexible, dependable, and able to shift priorities with ease.
Most importantly, you take pride in being a trusted partner behind the scenes. You understand that the work you do creates the space for our family to spend more time together, enjoy our home, and focus on the moments that matter.
Prior experience in household management or family assistance is preferred and would be a valuable asset in this role.

Key Responsibilities

Administrative & Personal Assistant Support
Manage the family Skylight and Google Calendar (school, appointments, activities, travel)
Schedule and coordinate appointments, reservations, and vendors
Track receipts, household spending, and simple budget-related details
Provide occasional afternoon transportation for appointments or activities
Household Management & Organization
Create and/or maintain household organization systems
Daily resets and prep home for cleaners
Light tidying (dishes, surfaces, vacuum high-traffic areas)
Seasonal swaps (clothing, décor, bedding)
Prepare and coordinate donation drop-offs
Occasional event/holiday/guest prep
Packing/unpacking for travel
Indoor plant care
Change batteries, light bulbs, smoke detectors, etc.
Inventory & Errands
Restock pantry/fridge/household supplies
Manage running household supply lists
Manage household orders and subscriptions (Amazon/Costco/Target)
Returns, dry cleaning, gift shopping
Mail and package handling
Breakdown boxes
Meal Support
Plan and prepare 1 weekly meal for the family, including leftovers
Meal pre - washing, chopping, marinating proteins, portioning ingredients
In-person and online grocery ordering
Kitchen clean-up and maintenance
Laundry & Linens
Wash/fold/organize laundry
Ironing/steaming and special garment care
Rotate linens seasonally and maintain organized closets for all family members
Maintain tidy and well-stocked laundry areas
Pet Care
Feed the cat and scoop the litter box daily
Schedule veterinary and grooming appointments
Maintain pet supplies
Special Projects
Refresh garage/mudroom/entry
Organizational projects (gear, closets)
How to Apply
Please submit a short introduction letter, an updated resume, and 3 professional references with contact information. This role requires a background check.
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