Administrative Assistant

DescriptionAbout FACS

At FACS, our mission is to make environments safer and healthier for the people who live and work in them. As one of the nation's leading environmental health consulting firms, we help organizations protect their people, assets, and communities. We are built on purpose, partnership, and performance—delivering measurable impact with every client engagement.

Our Values

We live our mission through three core values:

People First: Support our team and clients, promote professional growth, and value collaboration.
Integrity of the Science: Deliver accurate, reliable results through objective, evidence-based practices.
Client Relationships for Life: Build long-term partnerships and help clients address environmental health challenges.

About FACS & You

At FACS, your work contributes directly to safer, healthier communities. Ranked "Best Places to Work" for five consecutive years, we invest in your success through training, mentorship, and support for professional certifications—so you can grow, thrive, and build a career with lasting impact.

Curious to see what we do?

FACS Experts – Meet our team and see who you’ll be working with.

Why Join Us

Impact: Contribute meaningful work that empowers teams and drives results across the organization.
Culture: Thrive in a collaborative, entrepreneurial, and mission-driven environment where your work matters.
Growth: Innovate, develop your skills, and help shape the future of how we operate and deliver on our mission.
Visibility: Partner directly with leadership and cross-functional teams to make a real difference.

Primary Function:

The Administrative Assistant will be responsible for the overall maintenance of the office performing all administrative duties as well as be the first person of contact for clients.
This is a part-time, 24-hour-per-week position, with a typical schedule of 3–4 days per week and 4–6 hours per day.

Primary Responsibilities

Office & Project Administration

Order supplies/equipment for office and field; coordinate printer/copier repairs
Set up and maintain client accounts, verifying billing and contact accuracy
Review project intake forms; schedule new projects and update staff/calendars
Distribute purchase orders and maintain digital project files with all correspondence
Answer and log incoming calls; participate in assigned call queue coverage
Handle mail/shipping (USPS, FedEx, UPS), subpoenas/depositions, and litigation file close-outs
Facilities & Logistics
Keep office, storage, and warehouse areas clean, organized, and labeled
Coordinate recycling pick-up and field vehicle maintenance
Supply pick-up/drop-off at the lab

HR & Staff Support

Track employee certifications, training, and medical evaluations
Assist with new hire onboarding and basic task training
Book employee travel/hotel reservations; track and submit expense reports weekly
Coordinate with insurance provider on certificate requests
Assist accounting with weekly customer service calls/emails

Events & Office Culture

Plan office celebrations (birthdays, holidays, milestones, BBQs, recognition events)

General Support

Assist Local Director and IT as needed
Support staff presentations/courses (copies, packets, supplies, room setup)

Qualifications

2–3 years of relevant administrative experience
Strong professional verbal and written communication skills
Comfortable working with clients and coworkers across all levels
Highly organized, self-directed, and able to manage time with minimal supervision
Knowledge of basic office functions; including phone etiquette, faxing/copying etc. Must be computer literate with the ability to learn new programs easily

QualificationsPhysical & Work Requirements

Ability to lift up to 30 pounds.
Prolonged periods of sitting at a desk and working on a computer for documentation and reporting
Valid driver’s license, reliable transportation, and current auto insurance

Compensation and Rewards

Competitive base salary with performance-based bonus structure tied to individual and team achievements
Comprehensive benefits package, including:

Medical coverage with 100% company-paid premiums for employees and their families, plus 50% of the annual deductible covered by the company
401(k) retirement plan with company matching contributions
Vision and dental plan options
Flexible Spending Accounts (health care and dependent care)
Company-sponsored programs including Employee Assistance Program, life and disability insurance, Rocket Lawyer legal services, and mobile phone plan with Verizon
Voluntary benefits options including supplemental life insurance for employees and dependents, short-term disability, hospital, accident, and pet insurance
Generous PTO (3 weeks accrual), paid holidays, volunteer days, and floating holiday
Paid training and certifications to support career advancement
Incentive Bonus Plan and Donation Matching Program

Wage Transparency

Pay for this position is based on a number of factors including geographic location, relevant knowledge, skills, and experience.

Equal Opportunity Employer

Forensic Analytical Consulting Services is an equal-opportunity employer that complies with EEOC rules and regulations. We are committed to diversity, equity, and inclusion and do not discriminate based on race, age, disability, or other non-merit characteristics. We welcome all candidates to apply, including women, people of color, persons with disabilities, and veterans.

Employment Contingency

Employment is contingent upon successful completion of background check and drug screening.