Executive Assistant / Operations Partner to Executive Leadership

We are a global distributor operating in the consumer electronics market
. Built on direct partnerships with major technology brands, our enterprise manages distribution networks across wholesale, commercial, and retail channels worldwide
. In addition to our core global distribution operations, executive leadership manages a diverse portfolio of strategic corporate ventures, commercial investments, and private business entities
. Driven by ongoing expansion across multiple sectors, our executive team operates in a fast-paced environment where speed, organizational precision, and seamless operational support are vital to sustaining growth
.
We are seeking an Executive Assistant / Operations Partner to serve as the high-level "right hand" and key operational proxy to our Founder/Executive Principal
. In this role, you will act as a direct extension of leadership, taking ownership of critical executive workflows, overseeing multi-entity operational tasks, and managing complex administrative deliverables independently
. We are seeking a sharp business operator who can step into high-priority situations, communicate on behalf of leadership, manage heavy communication channels, and push multi-faceted business initiatives across the finish line
. This role requires high emotional intelligence, outstanding executive judgment, and complete discretion across all corporate and private matters
.

Key Responsibilities

Executive Representation & Inbox Management:
Serve as a trusted proxy for executive communications, independently reviewing, triaging, prioritizing, and managing high-volume email correspondence
.
Multi-Entity Operational Oversight:
Track, advance, and coordinate operational tasks, projects, and administrative requirements across multiple corporate entities, holdings, and private ventures
.
High-Level Administrative Execution:
Drive complex, specialized administrative tasks to completion, including managing bank loan documentation, insurance policies, corporate filings, vendor contracts, and partner agreements
.
Project Management & Bottleneck Elimination:
Monitor high-priority corporate projects across departments, following up with internal stakeholders and external partners to ensure critical deadlines are met
.
Executive Scheduling & Logistics:
Oversee high-stakes scheduling, calendar management, meeting preparation, and travel arrangements
.
Confidentiality & Discretion:
Maintain strict, uncompromising confidentiality regarding sensitive financial records, strategic investments, and executive communications
.

Qualifications

5+ years of experience in a supporting role (Senior Executive Assistant, Chief of Staff, or Operations Lead) supporting C-Suite executives or entrepreneurs managing multi-entity businesses
.
Exceptional written and verbal communication skills with a refined ability to draft polished, professional communications on behalf of leadership
.
Demonstrated capability in managing complex administrative workflows, commercial financing documentation, insurance processes, and business contracts
.
Highly proactive with strong critical thinking, problem-solving skills, and an ownership mindset requiring minimal day-to-day oversight
.
Exceptional organization, prioritization, and time-management skills under tight deadlines
.
Compensation
Base Salary:
$150,000 – $200,000 per year
.