Senior Executive Assistant to Co-Founder

# Senior Executive Assistant to Co-Founder

> CrewBloom · Philippines (Remote) · Full-time · Posted 2026-03-24

**Workplace:** remote

**Department:** Administration & Operations

## Description

### **Why This Role Exists**

We don’t need a typical administrative assistant.

We need someone who ensures the **Co-Founder’s day runs smoothly, operations stay on track, and nothing falls through the cracks**.

This role sits at the center of **leadership support, operational efficiency, and stakeholder communication**—directly impacting decision-making, team alignment, and business execution.

### **What You’ll Be Responsible For (Outcomes)**

You manage and optimize the CEO’s calendar

→ Priorities, meetings, and deadlines are coordinated efficiently and without conflicts

You act as a trusted point of contact

→ Internal teams and external stakeholders experience clear, professional, and timely communication

You ensure follow-through on deliverables

→ Tasks are tracked, deadlines are met, and nothing is overlooked

You prepare, review, and manage critical documents

→ Agreements, reports, and internal communications are accurate, organized, and ready when needed

You streamline operations and research proactively

→ Information is gathered, organized, and presented to support decision-making

You coordinate meetings and communications

→ Appointments, confirmations, and updates are handled without delays

You handle sensitive information responsibly

→ Confidentiality and professionalism are maintained at all times

You support additional initiatives as needed

→ Social media management, team coordination, or ad hoc projects are executed efficiently

### **What You’ve Done Before**

• 5+ years of experience as an Executive Assistant or in a similar role (non-negotiable)
• Proven experience supporting C-level executives (CEO, Founder, or similar)
• Strong experience in calendar management, client communication, and document preparation
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and follow-through
• Ability to multitask, prioritize, and adapt in fast-paced environments
• Proficiency in Google Workspace and ability to quickly learn new tools

### **Who You Are**
Proactive — you anticipate needs and act before being asked
Detail-oriented — you catch what others miss
Solutions-driven — you find ways to make things happen
Highly organized — you keep multiple priorities and projects on track
Professional — you maintain confidentiality and clear communication
Adaptable — you thrive in fast-paced, dynamic environments
### **Who This Is NOT For**

This is not a fit if your experience is primarily

• Administrative support without direct C-level exposure
• Project coordination without ownership or independent problem-solving
• Roles where calendar management, stakeholder communication, or document prep were minimal
• Reactive assistants who wait to be told what to do

### **What Success Looks Like**

• The Co-Founder’s day runs efficiently with priorities clearly managed
• Internal and external stakeholders experience smooth, professional communication
• Deadlines and deliverables are consistently met without reminders
• Documents, reports, and information are accurate, organized, and ready when needed
• Operations flow smoothly, and ad hoc tasks are executed proactively

## Requirements
**Minimum Technical and Work Environment Requirements:**

• **Internet Connection:**
• Primary internet connection with a minimum speed of **15 Mbps**.
• Backup internet connection with at least **10 Mbps**.
• Backup connection must be capable of supporting work during a power outage.
• **Primary Device:**
• Desktop or laptop equipped with at least:
• **Intel Core i5 (8th generation or newer)**, **Intel Core i3 (10th generation or newer)**, **AMD Ryzen 5**, or an equivalent processor.
• A minimum of **8 GB RAM**.
• **Backup Device:**
• Must meet or exceed the performance of an **Intel Core i3** processor.
• Must be functional during power interruptions.
• **Peripherals and Workspace:**
• A functioning **webcam**.
• A **noise-canceling USB headset**.
• A **quiet, dedicated home office space**.
• A **smartphone** for communication and verification purposes.

## Benefits

• **Join Our Dynamic Team:** Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
• **Embrace the Opportunities:** Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
• **Limitless Career Growth:** Unlock a world of possibilities and resources to propel your career forward.
• **Fast-Paced Thrills:** Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
• **Flexibility, Your Way:** Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
• **Work-Life Balance at Its Best:** Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.

## Apply
[Apply at CrewBloom](https://apply.workable.com/crewbloom/j/727F0B9A05/apply)
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