Financial Services Clerk

FINANCIAL SERVICES CLERK
An exciting opportunity exists for a Financial Services Clerk to join the Windhoek office - Namibia.
The successful candidate will be responsible for providing accounting and administrative support to the organisation, ensuring efficient and effective management of financial and administrative tasks, including accounting, financial reporting, tax compliance and general finance support.
Education and experience
Degree in Finance, Accounting or related field
Minimum 2 years of experience in a similar role, preferably within a professional services environment
Proficient in the use of MS Software particularly Word, Excel, Outlook, PowerPoint
Key Functions
The responsibilities of the position include but are not limited to:
Creditors (Accounts payable)
Process supplier and service provider invoices in accordance with internal approval procedures
Match purchase orders and delivery notes with supplier invoices
Prepare creditor reconciliations and assist with monthly payment runs
Respond to supplier and vendor queries promptly and professionally
Ensure compliance with firm policies and relevant accounting rules
Banking and Trust Accounting
Perform daily banking reconciliations for both business and trust accounts
Monitor and allocate incoming and outgoing funds across trust and business accounts
Ensure all trust transactions are accurately recorded and appropriately supported by documentation
Liaise with fee earners and/or secretaries to ensure correct treatment of client funds
Debtors (Accounts receivable):
Assist with receipting and allocation of client payments
Monitor outstanding client accounts and assist in following up on overdue balances
Generate and distribute client statements and reminders
Liaise with fee-earners and /or secretaries to resolve billing or payment related queries
Payments:
Prepare EFT payment schedules
Load payments into online banking systems accurately and on time
Ensure all relevant supporting documents are received for payment packs
Ensure appropriate authorisations are obtained before payment processing
General Finance Support
Maintain accurate and organised financial records
Assist with month-end and year-end closing procedures
Provide support during audit or compliance reviews
Perform ad hoc duties as requested by the finance manager or reporting manager
Key Competencies
Strong attention to detail and high level of accuracy
Good communication skills and interpersonal skills
Ability to work independently as well as part of a team
Time management skills
Ability to meet deadlines in high pressured environment
Strong numerical and problem-solving skills