Operations AP Specialist

DescriptionOrganized, detail-driven, and ready to keep a growing developer's payables running smoothly? Prime Group is looking for an Operations Accounts Payable Specialist to process invoices, manage vendor relationships, and support construction accounting across multiple active projects.

Job Summary

The Operations Accounts Payable Specialist will provide accounts payable support to a growing real estate development company. This role will work directly with the company's Accounts Payable Manager and play an active role in the construction accounting functions for a growing development firm handling multiple projects simultaneously.

What You'll Do

Including but not limited to

• Assemble, review, and verify invoices and check requests
• Flag and clarify any unusual or questionable invoice items or prices
• Enter and upload invoices into the system
• Route all incoming invoices to the appropriate parties for multiple entities on a daily basis
• Work with individuals at all levels of the company, including management staff who authorize invoices
• Review approved invoices for accuracy and post batches to the AP system
• Track expenses and process expense reports
• Prepare and process electronic transfers and payments if necessary
• Prepare and perform check runs
• Post transactions to journals, ledgers, and other records
• Reconcile accounts payable transactions
• Review aging reports and resolve stale-dated items
• Prepare an analysis of accounts
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice and/or payment discrepancies
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Produce monthly reports
• Assist with month-end closing
• Provide supporting documentation for audits
• Maintain accurate historical records
• Maintain the confidentiality of organizational information
• Set up new vendors and maintain 1099 vendor information
• Copy and file invoices with supporting attachments

What You Bring

• High school diploma or GED required, plus 2 years of professional work experience in accounts payable
• Knowledge of relevant accounting software such as Yardi, Sage, or QuickBooks
• Knowledge of general accounting procedures
• Proficient in data entry and management
• 1-3 years of experience in accounts payable, preferably in the construction industry
• Accounting/GAAP knowledge
• Advanced knowledge of Microsoft Office, with emphasis on Excel and Access
• Excellent oral and written communication skills
• Strong initiative and ability to manage multiple projects and accounts, with strong follow-through skills
• Ability to complete projects timely and accurately
• Must be detail-oriented with strong organizational and analytical skills
• Ability to work well with others in a fast-paced, dynamic environment with tight deadlines
• Strong organizing and prioritizing skills

Why You'll Love It Here

• Competitive salary commensurate with experience
• Comprehensive benefits package including health insurance, retirement plans, and paid time off
• Collaborative and team-oriented work environment
• Opportunities for professional development and career advancement within a growing organization

About Prime Group

Prime Group's vertically integrated approach unifies multiple real estate disciplines under a single roof, sharing a multifaceted vision of improved, sustainable real estate development through diverse strengths, strategic affiliates, and talented in-house professionals. Our portfolio includes retail centers, offices, mixed-use developments, hotels, resorts, restaurants, and residential single and multi-family communities, each supported through technology, planning, and experienced personnel. We are a privately owned company with the agility and strength to leverage unique opportunities, and growth is a measure of our success. Since Prime Group began as a residential real estate development company, we have grown to include commercial retail, office, hospitality, and mixed-use specialties, consultation, and management.

If you are a motivated Accounts Payable Specialist with a passion for real estate development and investment, we invite you to apply for the Operations Accounts Payable Specialist position at Prime Group.

Additional Details

Reports To: Accounts Payable Manager

Thank you for expressing interest in employment with Prime Group. While only those candidates considered for the position will be contacted, your resume will remain on file for 90 days.

Prime Group is an Equal Opportunity Employer.