About The Role

Description

Summary

The Payroll Coordinator is responsible for the accurate and timely administration of all College payrolls. The Payroll Coordinator will be expected to work in a fast-paced setting and provide service as the primary resource for students, faculty, and supervisors regarding payroll-related questions.

Essential Duties and Responsibilities

The following list of duties is meant to be representative of the work performed in this position. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related or a logical extension of position responsibilities.

Payroll Coordinator

Process biweekly/semi-monthly/monthly payrolls accurately and timely, including regular wages, overtime, stipends, deductions, and other earnings

Administer the employment side of the Federal Work Study (FWS) program, to include

Assign Federal Work Study semester maximums for each eligible student in the payroll system
Monitor utilization of student FWS each pay period
Transition students to regular work upon reaching their FWS maximum
Create periodic FWS utilization reports for Student Financial Services
Complete annual FWS audit
Monitor and address the students exceeding the 10 hour/week maximum
Reconcile insurance statements to employee deductions and general ledger liability accounts on a monthly basis; timely identify and resolve any discrepancies.
Submit requisitions for insurance vendor payments and payroll deduction payments (i.e. PLUW)
Annually review W2 and 1095 reports from payroll system
Assist with audits and provide payroll documentation and reports, as requested
Maintain accurate and confidential payroll records and employee payroll information
Maintain payroll related items on HRIS.
Develop and maintain current desk procedures.
Stay abreast of the latest changes to payroll laws, regulations, and tax requirements.

Job Title: Payroll Coordinator

Department: Human Resources

Reports to: Director of Human Resources

Status: Full-time, $20.70-$25.42 per hour.

Class: Non-Exempt

Date Last Revised: August 2026

Illinois College is a residential, private liberal arts college located in historic Jacksonville, Illinois, 85 miles north of St. Louis, Missouri, and 30 miles west of Springfield, the Illinois State Capital. True to its founding vision in 1829, Illinois College is a community committed to the highest standards of scholarship and integrity in the liberal arts. Illinois College promotes academic freedom, equality of opportunity, and human dignity through an increasingly diverse student population. The College develops in its student’s qualities of mind and character needed for fulfilling lives of leadership and service, fostering academic excellence rooted in opportunities for experiential learning while preparing students for lifelong success.

Qualifications

Associate’s degree in accounting, finance, business administration, human resources, or related field, required. Three years of comparable work experience may be substituted in place of this degree requirement

Minimum 2 years’ experience in payroll administration, strongly preferred

Strong knowledge of payroll processing, timekeeping, wage and hour requirements, and payroll deductions

Strong computer skills, specifically experience working with Microsoft Excel and HRIS systems

High attention to detail

Ability to handle sensitive information and maintain confidentiality

Excellent written and oral communication skills

Strong organizational skills

Ability to multi-task and effectively prioritize tasks

Ability to identify and implement efficient workflows

Possess tact and have a friendly demeanor