Admin Assistant

JOB SUMMARY Provides support to Managing VP, Commercial, GC. Performs other related tasks as assigned by management & team. Complies with the company policies and procedures. CANDIDATE PROFILE Skills and Competencies • Excellent level of English & Chinese is essential (verbal and written). • Knowledge of Marriott International Key Brands and Strategies with a strong administrative background - able to work on their own initiative, ability to effectively communicate with guests, owners and co-workers. Flexibility of role dependent on business needs. • Strong customer development and relationship management skills. • Ability to design and implement successful tracking of documents and spreadsheets. • Knowledge of all Marriott Lodging products, cultures and brand strategies, • Ability to manage and balance own time. • Strong communication skills (verbal, listening, writing). • Strong organizational skills. • Proactive and reliable. • Ability to use standard software applications such as Word, Excel and PowerPoint. • Ability to assist in preparation of quality PowerPoint presentations. • Ability to develop and maintain relationships e.g. associates, customers, owners. • Able to use initiative and work under minimal supervision. CORE WORK ACTIVITIES • Maintains diaries and schedules appointments and meeting for Managing VP • Coordinates venue, agendas and minutes for various meetings. • Coordinates all travel and hotel accommodation arrangements. • Coordinates Team meetings. • Composes, produces and signs correspondence on routine matters – with specific permission, sign for manager and release • Assists with the design and preparation of statistical reports as required. • Creates and maintains shared folders and team performance tracking documents. • Produces and distributes team correspondence, presentations and other related documents as required. • Assists Vice President and team in preparation of various presentations/ reports/ updates. • Sets up conference calls. • Files and forward-traces a variety of documents. • Maintains office supplies for area. • Processes expense reports. • Takes meeting minutes as requested. • Tracks team vacation. • Maintains, collates and distributes all relevant activity reports. • Responds to various requests for help and information. • Performs other related tasks as assigned by management. • Complies with the company policies and procedures.