Marketing Project Coordinator

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Marketing Project Coordinator based in Italy.

This freelance opportunity is ideal for an organized marketing professional who enjoys coordinating projects and keeping teams <aligned.You> will support marketing campaigns, launches, brand initiatives, and day-to-day project operations from planning through delivery.The role combines project coordination, social media knowledge, stakeholder communication, and detailed task <management.You> will collaborate with creative, digital, product, and other cross-functional teams in a dynamic remote environment.Your work will help ensure projects stay on schedule, risks are identified early, and deliverables meet expectations.The position offers flexibility, professional development, and the opportunity to contribute to a variety of marketing projects.With approximately 15 hours per week, it can suit professionals seeking a flexible freelance engagement alongside other commitments.

Accountabilities

• Assist with planning and executing marketing campaigns, product launches, and brand initiatives from kickoff through completion.
• Coordinate project timelines, plans, task trackers, milestones, and deliverables to keep stakeholders aligned.
• Support social media-related marketing activities and coordinate associated assets and approvals.
• Schedule and facilitate project meetings, prepare agendas, document discussions, and follow up on action items.
• Monitor project progress, identify potential risks or blockers, and escalate issues to relevant project or department leads.
• Act as a communication link between internal and cross-functional teams to facilitate smooth project execution.
• Coordinate the delivery, review, and approval of marketing assets across relevant stakeholders.
• Track team capacity and workloads to support resource planning across active projects.
• Maintain organized project documentation, including briefs, status reports, templates, process documentation, and post-project reviews.
• Prepare and distribute regular project status updates to stakeholders.
• Assist with tracking project budgets and identifying potential variances.
• Provide additional marketing and project coordination support as needed to help achieve team objectives.

Requirements

• Previous experience in marketing support, project coordination, project management, or a related field; experience levels from junior to senior may be considered.
• Demonstrated social media experience is required.
• Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities simultaneously.
• Excellent written and verbal English communication skills, with the ability to communicate clearly in a remote, cross-functional environment.
• Familiarity with project management platforms such as Asana, <Monday.com>, Trello, or comparable tools.
• Ability to adapt quickly to changing priorities, deadlines, and project requirements.
• Strong interpersonal and relationship-management skills, with the ability to collaborate effectively across different teams.
• Analytical thinking and creative problem-solving skills, particularly when identifying project risks or resolving operational challenges.
• A process-oriented approach, with the ability to break complex projects into clear, manageable tasks and document workflows effectively.
• Proactive, dependable, and comfortable working independently within a defined scope of services.
• Availability for approximately 15 hours per week, Monday through Friday, with working hours generally aligned between 9 a.m. and 5 p.m. PST.

Benefits

• Competitive freelance rates based on the scope and terms of the engagement.
• Weekly payments for completed contracted services.
• Flexible remote work with approximately 15 hours per week.
• Free training and upskilling opportunities to support professional development.
• Ongoing support and guidance throughout the engagement.
• Access to a supportive professional community and collaborative environment.
• Opportunities to work on various marketing projects and roles depending on availability and requirements.
• Independent contractor structure governed by a Master Services Agreement and Statement of Work.
• This is a freelance/contract opportunity rather than an employment position, and contractors are responsible for their own applicable benefits and arrangements.