About The Role

Role description

As an Executive Assistant, you will provide administrative and coordination support to the Sales, R&D, and Management teams. You will ensure that daily activities, documentation, logistics, and follow-ups are handled accurately and efficiently.

Your Mission

Provide Administrative Support

Ensure smooth and accurate administrative support for the Sales, R&D, and Management teams, including CRM updates, quotations, purchase requisitions, and reimbursements.

Coordinate Cross-Functional Activities

Coordinate with Sales, R&D, QA, QC, Finance, and other departments to ensure requests, projects, and daily activities are properly followed up and completed.

Manage Logistics & Business Arrangements

Coordinate sample shipments, business trips, accommodations, and arrangements for visitors, clients, and internal stakeholders.

Support Management Activities

Organize management meetings, prepare meeting materials and memos, and ensure management decisions are properly documented and followed up.

Ensure Effective Communication

Serve as a key contact person for the HFMI Call Center and support clear, timely, and professional communication with internal and external stakeholders.

Minimum Qualifications

Minimum 5 years of experience in a similar administrative, executive assistant, or secretarial role, preferably in a sales or business environment.
Proficient in English, both written and spoken.
Excellent organizational and time management skills, with the ability to prioritize tasks and work effectively under pressure.
Strong communication and interpersonal skills, with the ability to interact professionally with various stakeholders.
Proficient in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
Strong attention to detail, with the ability to work accurately and efficiently.
Proactive, adaptable, and willing to take on a variety of tasks and responsibilities.