Admin Assistant

DescriptionESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

Provide seamless support and organization to the running of the CEO and senior management team,
Support the CEO in delivering the strategic leadership and vision of the board, management, structure and organization of the Group and its businesses.
Maintain the CEO’s diary and appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel, etc., including organizing the corporate diary on an annual basis (i.e. board and committee meetings).
Maintain internal and external confidence by keeping information confidential.
Complete administrative support, strategy and project management.
Work closely with internal and external stakeholders to ensure timely delivery of both strategic and operational deliverables.
Coordinate trips (Plane tickets, hotel, etc.)
Coordinate seminars/ transportation (inside and outside of Florida)
Keep track of receipts and take care of expense reports
Monthly expense report by area (e.g.: Printing, seminars, travel budget, etc.)
Other duties as assigned.
Perform general clerical duties to include but not limited to photocopying, scanning, faxing, mailing, and filing.

Qualifications

Excellent communication and organizational skills.
Preferably bi-lingual, English and Spanish.
Strong attention to detail and ability to self-check work
Excellent interpersonal skills
Excellent organizational skills, ability to prioritize workload
Excellent calendar management skills, including the co-ordination of complex executive meetings and travel arrangements for management.
Enthusiastic attitude, cooperative team player, adaptable to new or changing circumstances, professional demeanor, sensitive to client needs, self-motivated, creative and innovative.
Excellent problem solving skills

Education and Experience:

Prefer college degree, but not required??

Necessary Knowledge:

Excellent computer skills with proficiency in Microsoft Word, Excel, PowerPoint and Outlook.