Legal Billing Specialist

• Audit legal invoices across all AHS-appointed law firms (>$10M annual spend) to ensure accuracy, compliance with billing guidelines, adherence to approved rates, and alignment with budget expectations. • Validate rate structures for attorneys and staff with external firms and ensure ongoing compliance with negotiated terms. • Assess billing entries for reasonableness based on claim complexity, litigation phase, and scope of work; proactively pursue reductions or adjustments where appropriate. • Confirm that work is performed by the appropriate level of professional (partner, associate, paralegal) to optimize cost efficiency. • Manage and respond to billing appeals from outside counsel; secure required approvals from Claims leadership or in-house counsel for any guideline exceptions. • Partner directly with law firms to obtain supporting documentation necessary to complete invoice audits. • Conduct annual review of AHS billing guidelines to identify opportunities for enhanced efficiency, cost containment, and process improvement. • Evaluate and support implementation of third-party e-billing or audit platforms to streamline invoice review (e.g., identification of rate discrepancies, duplicate billing, budget overruns, and calculation errors). • Generate and analyze reporting on firm utilization, guideline compliance, spend trends, and cost savings achieved through the billing audit process. Invoice Processing & Financial Operations • Receive, review, and validate invoices from law firms and third-party vendors for accuracy and completeness. • Resolve discrepancies through direct coordination with vendors and internal stakeholders. • Process payments in Oracle in accordance with established timelines and ensure proper cost center allocation. • Identify workflow inefficiencies and recommend process improvements to enhance operational performance. • Maintain strict confidentiality of financial and legal billing information. Captive Insurance Reconciliation • Obtain and review monthly financial reports from AHS Finance detailing payments on behalf of AHS Insurance Co., Ltd. • Validate cost center allocations and correct any misclassified or improperly recorded transactions. • Record legal expenses and claim payments within the Origami claims module to support accurate financial reconciliation, error detection, and fraud prevention. • Complete monthly reconciliation activities by the 15th of each month in alignment with reporting deadlines.

Bachelor’s Degree preferred 2 plus years of law firm billing experience • Ability to prioritize tasks in a fast-paced, multi-project environment and manage time effectively to meet deliverables. • Proficient in the use of Microsoft Office Applications • Strong understanding of legal billing practices • Excellent written and verbal communication skills • Detail oriented with the ability to review and analyze large amounts of data • Excellent analytical and problem-solving skills to detect billing errors • Self-motivated and interested in learning