Executive Assistant/Resource Coordinator - Plano Campus

DescriptionAssist the Prestonwood Baptist Church (“PBC”) Lead Worship Pastor to effectively manage the use of the Music & Worship Ministry resources while coordinating and responding to various team members' overall needs.

Responsibilities:

Assist the Lead Worship Pastor with scheduling, projects, and communication
Respond to phone calls, emails, and voicemails
Create and process invoices for non-employee players
Enter payment details in the PBC Payroll System for employees
Submit contract requests for any hired musician who will play at PBC more than three occurrences
Generate purchase orders, check requests and other financial related items according to PBC policies
Report, track, and update attendance for the instrumental program
Serve as administrative support for the Instrumental ministry program – completing weekly newsletter and scheduling of players as needed
Manage the digital and physical music libraries; both choral and instrumental (File Maker and Planning Center)
Administer Planning Center online to include worship volunteer usage and scheduling
Manage accurate records and contracts for worship mechanical and sync licenses as well as manage master lease and royalty payments
Serve as the central contact for PBC copyright licenses and ensure compliance
Oversee all special projects and events as assigned by the Lead Worship Pastor
Manage and track all budget-related items pertaining to GOC including, but not limited to, contract requests, purchase orders, check requests, and background checks for all contractors
Ensure volunteer screening processes are completed
Submit and coordinate any physical maintenance required within Music & Worship
Maintain staff time away records within the PBC Payroll System
Other duties as assigned

QualificationsRequirements:

Growing relationship with Jesus Christ as Lord and Savior as an active member of PBC
A strong passion for music and worship ministry
Great oral and written communication and interpersonal skills
Understanding of basic financial practices
Experience working in a church staff environment
Intermediate to advanced computer skills, including Microsoft Office
Able to juggle priorities and handle multiple projects
Ability to work a Monday – Friday schedule with flexibility for evenings and PBC scheduled events
Ability to work at a desk with a computer screen for extended periods of time, occasionally perform physical activities that require moving one’s whole body, such as walking, stooping, lifting, pushing/pulling a cart, and lifting up to 20 pounds without assistance