Texas Front Desk Administrative Assistant

DescriptionFront Desk & Office Assistant (In-Office Position)

Position Summary

We are seeking a reliable Front Desk & Office Assistant who possesses strong Microsoft Excel experience to support daily office operations at our local distribution facility. This is an in-office position that combines receptionist duties with administrative support for our sales, shipping, and accounting teams.

The role includes greeting customers, answering phones, processing invoices, updating inventory records, and creating advanced Excel reports using information from our company system.

This is a great opportunity for someone who enjoys a structured office environment, is organized, and is comfortable working with spreadsheets.

This position is NOT remote. Local applicants only.

Key Responsibilities

Front Desk & Customer Support

Greet customers and visitors at the front desk
Answer incoming phone calls and direct them to the appropriate department
Assist will-call customers picking up orders
Process customer payments
Interact with vendor representatives and delivery drivers

Administrative & Office Support

Create and process customer invoices
Maintain shipping and delivery documentation
File and organize paperwork related to orders and deliveries
Assist with scheduling logistics appointments when needed

Inventory & Order Support

Enter inventory transactions into the company system
Update order information and ensure records are accurate
Track shipping documents and proof of delivery for completed orders

Spreadsheet & Reporting Support

Pull queries from the company system for projections
Update Excel spreadsheets and share data to leadership
Help maintain sales and inventory reports to appropriate departments

QualificationsQualifications

Required

Advanced Microsoft Excel skills

Pivot tables
Lookups (VLOOKUP/XLOOKUP)
Data analysis
Report building

Entry-level Power BI experience
Experience with ERP systems for inventory or accounting
Accounts Payable or Accounts Receivable experience
Strong organizational and documentation management skills
Ability to analyze data and produce clear operational reports
Employment is contingent upon successful completion of a background check

Preferred

Experience supporting logistics or transportation operations
Inventory management experience
Experience working with shipping documentation or Proof of Delivery (POD)
Experience supporting executive reporting

Schedule

Monday – Friday
7:00 AM – 4:00 PM

Paid Holidays, $10/ week Medical, Dental and Vision for Employee