Personal Assistant to CEO

Responsibilities

• Plan and coordinate company-wide meetings and events
• Plan and coordinate senior team offsite
• Coordinate travel and accommodation arrangement (ticketing and visa both domestic and international)
• Prepare expense report
• Manage staff gifts and anniversary presents, cards for employees
• Implement and maintain procedures/administrative systems
• Translate incoming documents, report, regulations
• Manage office assistants and driver daily tasks
• Correspondence to internal and external parties
• Handle administrative tasks for Director's expenses, insurance, cars, working permit, etc.
• Handle Director's daily personal-related request
• Support liaising with staff to follow up task and project
• Manage CEO schedule and calendar
• Follow-up tasks given from CEO
• Handle personal and family matters such as insurance, education, holiday travel, medical appointments.
• Support functions and departments to seek approval from CEO
• Manage the priorities for letters, emails, and appointment requests to the CEO
• Conduct research for reports as per requested

Requirements

• Bachelor Degree Secretary, International Relations, Communication
• Minimum 1 year of relevant experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar administrative role.
• Experience supporting senior management or executives is highly preferred.
• Discretion and trustworthiness
• Flexibility and adaptability
• Good oral and written communication skills
• Organizational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy and Communication skills