Senior Accountant

Who are we?

TOPOSOPHY is a European placemaking and marketing agency working with destinations, cities and organisations across Europe and internationally.

Since 2010, we have grown into a multi-market business combining strategy, research, marketing and experiences. As our operations continue to develop, we are strengthening our internal finance function to provide better financial control, visibility and support to management.

What are we looking for?

We are looking for an experienced Senior Accountant to take ownership of the day-to-day financial management of TOPOSOPHY and support the financial oversight of our wider group operations.

This is a hands-on role combining accounting and financial control with cash-flow management, budgeting, management reporting and project performance .

You will act as the central point of coordination between management, project teams and our external accountants in Greece, the UK and Ireland, ensuring that financial information is accurate, timely and useful for decision-making.

This is not a purely bookkeeping role. We are looking for someone who understands the numbers, maintains strong financial discipline and can help management understand how the business is performing and where attention is needed.

What will you do?

Accounting & Financial Control

• Take ownership of the company's day-to-day internal accounting and financial processes.
• Oversee accounts payable and accounts receivable and ensure financial records are complete and accurate.
• Manage invoicing processes and ensure invoices are issued accurately and on time.
• Monitor outstanding receivables and actively coordinate collection follow-ups.
• Prepare supplier and other payment schedules and maintain appropriate approval controls.
• Review bank, supplier, client and other account reconciliations and investigate discrepancies.
• Oversee employee expenses, corporate spending and supporting documentation.
• Maintain appropriate financial controls, approval procedures and accounting records.
• Coordinate monthly and year-end financial closing processes.

Cash Flow & Working Capital

• Maintain regular visibility of cash positions across the business.
• Prepare and update short- and medium-term cash-flow forecasts.
• Monitor expected client receipts, supplier payments, payroll, taxes and other financial commitments.
• Identify potential cash-flow issues early and bring them to management's attention.
• Support management in maintaining appropriate working-capital levels and payment planning.
• Monitor overdue client accounts and coordinate collection activity.

Management Reporting, Budgeting & Forecasting

• Prepare clear and timely monthly management reports.
• Coordinate the annual budgeting process and maintain rolling financial forecasts.
• Monitor actual financial performance against budget and forecast.
• Analyse significant variances and provide clear explanations to management.
• Maintain visibility of contracted, invoiced and forecast revenue.
• Provide management with regular reporting on revenue, costs, profitability, cash and other key financial indicators.
• Support management with financial analysis for business planning and decision-making.

Project & Commercial Finance

• Monitor the financial performance of projects across the business.
• Track project budgets, actual costs, allocated workdays and profitability.
• Monitor project financial performance against agreed budgets and margin expectations.
• Identify budget overruns, margin erosion and other financial risks early.
• Work with Project Leaders to improve financial visibility throughout project delivery.
• Support revenue forecasting based on contracted work, project schedules and business pipeline.
• Analyse profitability by project, client, business unit and other relevant dimensions.
• Help strengthen financial discipline and commercial awareness across project teams.

Group Accounting & External Coordination

• Act as the main internal point of contact for TOPOSOPHY's external accountants and financial advisors.
• Coordinate financial information across our operations in Greece, the UK and Ireland.
• Ensure external accountants receive complete and accurate information within agreed deadlines.
• Coordinate payroll, VAT, tax and statutory reporting requirements with external accountants and advisors.
• Maintain visibility of accounting, tax and statutory deadlines across the business.
• Review information prepared by external accountants and follow up on outstanding matters.
• Coordinate year-end accounts, audits and other external financial reviews.
• Support management in maintaining a consistent financial picture across entities and markets.

Procurement & Financial Compliance

• Maintain financial oversight of procurement and purchasing processes.
• Review purchase requests and supplier commitments against approved budgets and internal procedures.
• Support vendor onboarding and ensure appropriate financial documentation is maintained.
• Ensure compliance with internal financial policies, approval levels and procedures.
• Maintain organised records for audits, statutory reporting and management review.
• Work with Operations and external advisors on financial and compliance matters where required.

Systems & Process Improvement

• Maintain the quality and consistency of financial data across accounting and internal management systems.
• Identify opportunities to simplify, automate and improve financial processes.
• Maintain appropriate finance templates, dashboards and reporting tools.
• Work with Operations and project teams to ensure accurate project, supplier and financial information.
• Help develop financial procedures that can support the company's continued growth.

What experience should you have?

• At least 5 years of relevant experience in accounting, finance or financial management.
• A Bachelor's degree in Accounting, Finance, Business Administration or a related field.
• Strong practical understanding of accounting principles and financial controls.
• Experience preparing management accounts, budgets and cash-flow forecasts.
• Experience with accounts payable, accounts receivable, invoicing, collections and payment processes.
• Strong Excel skills and confidence working with financial data.
• Experience with accounting or ERP systems; familiarity with Pylon Business, Hyper Accounting or similar platforms would be an advantage.
• Excellent written and spoken Greek and English .
• Experience working with external accountants, auditors or financial advisors.
• Ability to work independently, organise competing priorities and meet financial deadlines.
• High level of accuracy, discretion and integrity when handling confidential information.

What would be particularly useful?

• Experience within a consultancy, agency, professional-services business or project-based organisation .
• Experience monitoring project budgets, utilisation and profitability.
• Experience working across multiple companies, business units or jurisdictions.
• Exposure to international operations, particularly the UK and/or Ireland.
• Experience improving or automating finance processes and reporting.
• Professional accounting qualifications or progress towards them would be considered an advantage.
• Competitive salary and private health insurance
• Hybrid working policy
• Professional equipment allowance
• Professional development courses allowance
• Team-led training and hands-on learning
• Opportunity to work within an international team and across multiple European markets