Plant Admin

Further your career at Ball, a world leader in manufacturing sustainable aluminium packaging. Achieve extraordinary things when you join our team, and make a difference in your professional development, the community, and around the globe!
Ball is thrilled to receive Newsweek's 2023 Top 100 Global Most Loved Workplace award! As a sustainable product leader, we have over 16,000 global team members. From endlessly recyclable aluminum cans, and cups, to aerosol bottles, our goal is to contribute to a better community, society, and world.
Position overview:
The Plant Admin provides administrative and operational support to multiple plant functions. The role is responsible for maintaining accurate records, coordinating communication, supporting reporting processes, and organizing plant activities. The Plant Admin ensures efficient administrative operations while contributing to a safe, compliant, and well-organized manufacturing environment.

Key responsibilities include:

Provide administrative support across plant functions including HR, Finance, Production, Quality, Engineering, and EHS
Maintain accurate records, documentation, and databases in compliance with company standards and policies
Support time and attendance systems and assist with HR-related administrative processes
Coordinate meetings, training programs, and plant-wide events including employee engagement initiatives
Prepare reports, presentations, and communication materials for leadership and cross-functional teams
Manage internal plant communications including noticeboards, newsletters, and required postings
Support plant leadership with scheduling, correspondence, and coordination tasks
Handle employee queries and direct them to appropriate stakeholders
Ensure documentation is audit-ready and compliant with record retention and regulatory requirements
Assist with safety documentation, training coordination, and compliance activities
Track and update data across various plant systems including HR, safety, and production metrics
Identify and implement improvements to administrative processes
Collaborate with internal teams and external vendors to support day-to-day plant operations

What are we looking for:

Minimum 3 years of experience in an administrative role supporting multiple departments or stakeholders
Experience in manufacturing, industrial, or FMCG environment preferred
Strong organizational, multitasking, and time management skills
High attention to detail with ability to maintain accurate records and data
Strong written and verbal communication skills
Ability to manage confidential information with discretion
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Familiarity with HR systems, time and attendance tools, or ERP systems preferred
Ability to work in a fast-paced, dynamic plant environment
Strong problem-solving skills with proactive and improvement-focused mindset
Ability to collaborate effectively across teams and functions
Basic understanding of HR, finance, and safety processes