US Accounts Payable Assistant

Philippines, Latin America and South Africa (100% Remote) · Full-Time Independent Contractor · $1000 - $1500 USDBe the steady hand that keeps invoices flowing. You'll own the AP inbox, log transactions accurately into the TMS, and surface discrepancies before they become problems — so payments go out on time and the books stay clean.ABOUT THE ROLEYou'll be the first set of eyes on every invoice — monitoring the AP inbox, entering data into the Transportation Management System (TMS), and flagging anything that doesn't add up. You'll keep records organized, maintain Notice of Assignment and Letter of Release documents in the system, and partner with the finance team to resolve issues <quickly.You>'ll learn the Ascend platform (training provided) and grow into a trusted contributor on the AP workflow. This is the role where careful, consistent work matters more than years of experience — if you take pride in getting the small things right, you'll thrive here.The Ideal CandidateYou catch the typo, the missing PO, the duplicate invoice — and flag it before it shipsYou stay on top of an inbox without letting anything slipYou write clear, short emails that get a clean answer backYou learn new systems quickly and aren't afraid to ask questionsYou take ownership of your queue, not just your tasksWHAT YOU'LL OWNAP Inbox & CommunicationKeep the front door of AP clean and responsive.Monitor and maintain the AP inbox; review and respond to incoming emails promptlyCommunicate discrepancies or missing information to the right teammate by emailTrack outstanding items through to resolutionData Entry & TMS AccuracyGet the data right the first time.Enter invoice and payment data into the TMS accurately and on scheduleReview transactions for accuracy; spot and flag mismatches, duplicates, or missing fieldsMaintain Notice of Assignment and Letter of Release records within the systemSystems & ToolsBuild proficiency in the tools the team relies on.Learn and use the Ascend platform to support AP processes (training provided)Work confidently in Microsoft Outlook and Excel dailyDocumentation & RecordsLeave a trail anyone can follow.Keep digital records organized, naming consistent, and supporting docs filed in the right placeSupport the finance team with additional administrative tasks as neededWHAT YOU'LL BRINGHigh school diploma or equivalent required; coursework in accounting or finance preferredStrong attention to detail and accuracy in data entryAbility to manage multiple tasks and prioritize effectivelyClear and professional written communication skillsProficiency in Microsoft Office (especially Outlook and Excel)Confident written and spoken EnglishComfortable working U.S. business hours (night shift, PH-based)Preferred (nice to have):Prior experience in accounts payable, data entry, or administrative supportExperience with TMS or Ascend systemsBackground in logistics, transportation, or factoring/finance industriesHOW WE WORKQuality: Clean data entry, consistent documentation, and tidy inbox hygiene — every daySecurity: MFA, least-privilege access, and secure file sharing are non-negotiableCollaboration: Slack/Zoom/Teams standups, shared task boards, and predictable check-insWHY CAS IS DIFFERENTWe are not a gig platform. We are not a freelance marketplace. We are not short-term staffing.We invest in professionals who want to build a real career serving U.S. clients. At CAS, you get:Career-level USD compensation based on experience and scopePermanent remote work — done rightFull company equipment provided (laptop, monitor, accessories)15 days PTO annually + local holidays offGuaranteed annual increasesReferral rewards up to $1,000Monthly flexible stipend (CAS Flex Perks)Structured onboarding and supportA culture that actually shows upCONTRACT & EXCLUSIVITYFull-time Independent Contractor opportunity open to candidates in the Philippines, Latin America, and South Africa. This role requires an exclusive full-time commitment. Candidates must not engage in other employment or freelance work that creates a conflict of interest or affects their ability to meet the expectations of the role. Conflict-of-interest checks may apply.APPLICATION PROCESSApplication & PrescreeningTechnical AssessmentProfile and Pre-interview PreparationClient InterviewEmployment Offer and OnboardingREADY TO TAKE THE NEXT STEP?Your next big career move starts here.<https://jobs.ashbyhq.com/cas>