Administrative & HR Assistant

Ce que vous ferez

This is an exciting opportunity for a talented Admin-focused professional, who is looking for their next challenge in a fast paced and high growth tech scale-up!

Our business and team are growing extremely quickly and we’re looking for someone to help taking our Admin operations to the next level. That means managing accounting, admin operations, sales and HR administration.

You will be responsible for

Assist in the preparation of accounting documents

Own the Collection, processing and filing of administrative documents

Manage sales administration, invoicing and quotations

Manage day-to-day office operations

Maintain an orderly, safe, and healthy work environment by establishing, following and enforcing standards and procedures

Manage team expense reporting, guest tracking, merchandise ordering & stocking

Responsible for ordering office supplies, managing food ordering, weekly team meals, and deliveries, receiving & tracking inbound/outbound mail and packages, etc.

Partner with HR teams to assist with phone screenings, onsite coordination of interviews, onboarding of new hires and coordinating employee activities

Partner with Sales teams to assist with phone qualifications and preparation of sales related documents (e.g., invoices)

Assist organization of events e.g., town halls, recruiting events, annual trips, holiday party

Your qualifications

Bachelor’s degree or equivalent experience

3+ years experience in office coordinator, administrative assistant, HR assistant or receptionist role

Experience supporting teams and peers in a fast-paced environment

Strong written and oral communication skills

Strong interpersonal, customer service and communication skills

Experienced in Excel, Word and familiar with web management tools

Comfortable with numbers

Ability to handle physical tasks as needed

Ability to take initiative, and prioritize and multitask