Legal Assistant-Personal Injury Law (U.S.)

We are seeking an experienced and detail-oriented Legal Assistant to support our personal injury practice on a remote, independent contractor basis. This role is ideal for a candidate based outside the U.S. who has prior experience supporting U.S. personal injury attorneys and is comfortable working overlapping hours with a U.S.-based team. You will play a key role in managing case files, communicating with clients, and keeping cases moving efficiently from intake through resolution.

Key Responsibilities

Client Interaction

• Serve as the first point of contact for clients regarding case updates, scheduling, and general questions.
• Maintain regular and professional communication with clients to ensure they feel supported throughout their case.

Case Management Support

• Open, organize, and maintain client files in the case management system (Filevine, PINS, or similar).
• Draft correspondence, discovery requests/responses, and simple legal documents under attorney/paralegal supervision.
• Monitor case deadlines, hearings, depositions, and trial dates, ensuring all events are properly calendared.

Administrative Duties

• Schedule client meetings, depositions, mediations, and medical appointments.
• Obtain, organize, and summarize medical records, bills, and accident reports.
• Assist with trial preparation, including organizing exhibits, witness lists, and binders.
• Perform general office tasks such as scanning, filing, and managing incoming/outgoing mail.

Team Support

• Work closely with attorneys, legal assistants, and investigators to ensure cases progress smoothly.
• Support intake and records retrieval processes as needed.

Work Environment & Expectations

• Fast-paced, team-oriented environment with high client contact .
• Flexibility to manage shifting priorities and deadlines.
• Commitment to client service, attention to detail, and teamwork while working remotely.
• Our law firm is based in Texas, United States.

Pay Range

• $8.50 - $12.00 U.S. dollars per hour
• Must have worked for a U.S. based Personal Injury Law Firm before.
• Must have some pre-litigation and/or litigation experience in Personal Injury Law.
• Bilingual (English/Spanish) with excellent verbal and written communication abilities.
• Previous experience as a personal injury legal assistant, legal secretary, or administrative assistant.
• Strong organizational and time-management skills with the ability to handle multiple priorities.
• Proficiency in Microsoft Office Suite and experience with legal case management software (Filevine preferred).
• Knowledge of personal injury terminology and medical record handling is a plus.
• Ability to maintain confidentiality and handle sensitive information with professionalism.