Executive Assistant (Real Estate Operations Track)

We are hiring a high-caliber Executive Assistant to work directly with a Principal in a fast-growing real estate investment and development company .

This is not a traditional administrative role . It is designed as a stepping stone into an Operations Associate / Operations Manager path , with direct exposure to acquisitions, capital raising, construction, leasing, and asset management.

You will play a key role in building structure, improving execution, and helping scale the business.

Key Responsibilities

Principal Productivity & Execution

• Run weekly time reviews and generate actionable summaries
• Track performance against an “ideal day” structure and identify gaps
• Review dashboards (Asana, time tracking) to surface priorities
• Send daily priority updates (tasks, decisions, follow-ups)
• Apply clear frameworks for prioritization, delegation, and scheduling

Inbox, Calendar & Follow-Ups

• Manage calendar, meetings, and confirmations
• Maintain daily inbox organization (prioritize, delegate, clean)
• Track follow-ups and ensure nothing falls through the cracks
• Maintain and act on “waiting on others” lists

Operations & Business Support

• Keep Google Drive and internal documentation structured and updated
• Maintain CRM hygiene (HubSpot) and investor follow-ups
• Support reporting, KPI tracking, and dashboard updates
• Assist with vendor coordination and project tracking
• Support property management workflows and leasing coordination

Systems & Process Optimization

• Build and refine SOPs across operations (leasing, investor communication, onboarding, etc.)
• Maintain clear and usable documentation (Google Docs, Loom, checklists)
• Improve cross-team workflows (acquisitions → rehab → lease-up)
• Identify and implement simple system improvements and integrations

Personal Support (Light)

• Track and review personal budget and expenses
• Support scheduling of personal and family activities

Requirements

• 5–7 years of experience in EA, Operations, Chief of Staff, or similar roles
• Experience in real estate, PropTech, FinTech, or adjacent industries is highly preferred
• Proven experience building or improving systems and SOPs
• Strong ownership mindset with the ability to drive execution independently
• Excellent organization and attention to detail
• Strong written communication and documentation skills
• Proficiency with Google Workspace, Asana (or similar), and CRMs (HubSpot preferred)
• Comfortable blending business and personal executive support
• Availability during Pacific / Mountain Time working hours

Benefits

• Work for the most exciting companies in the North American Market.
• Flexible schedules.
• Work from anywhere.
• Highly competitive compensation.