Warehouse & Inventory Custodian

Warehouse, Inventory & Asset Custodian

Key Responsibilities

1. Receiving Assets & Inventory

• Receive company assets and inventory items, ensuring quantities and specifications match approved purchase orders.
• Record all receiving transactions accurately in the system.
• Report any discrepancies, damages, or shortages identified during the receiving process.

1. Warehouse Management

• Organize inventory within the warehouse to ensure efficient storage and easy accessibility.
• Ensure all items are stored according to the required storage conditions.
• Maintain warehouse cleanliness and organization.
• Comply with warehouse safety and security procedures.

1. Issuing Assets & Inventory

• Issue inventory and assets to the Operations team, fulfillment partners, retail stores, and external events as requested.
• Release items only against approved requests.
• Record all issuance transactions accurately in the inventory system or designated records.

1. Inventory Management

• Maintain accurate and up-to-date inventory records.
• Monitor minimum stock levels and notify management when replenishment is required.
• Coordinate order preparation with the warehouse team and issue inventory to the fulfillment/picking team.
• Monitor the availability of packaging materials (cartons, bags, bubble wrap, labels, etc.) to ensure uninterrupted operations.

1. Inventory Counting

• Conduct periodic and annual physical inventory counts.
• Reconcile physical inventory with system records.
• Investigate inventory variances and prepare the required reports.

1. Asset Custody

• Safeguard company assets and inventory against damage, loss, or misuse.
• Report damaged, expired, or obsolete items promptly.
• Coordinate with the Finance Department regarding lost or damaged company assets.

1. Reporting

• Prepare and submit periodic reports on inventory movements and asset utilization.
• Report slow-moving, low-stock, damaged, or obsolete inventory.
• Prepare daily operational reports to support warehouse and retail operations.

Qualifications & Skills

• Proficiency in Warehouse Management Systems (WMS).
• Advanced working knowledge of Microsoft Excel.
• Strong organizational and time management skills.
• High level of accuracy and attention to detail.
• Ability to monitor inventory effectively and maintain accurate records.
• Strong reporting, communication, and cross-functional coordination skills.

Qualifications & Skills

• Proficiency in Warehouse Management Systems (WMS).
• Proficiency in Microsoft Excel.
• Strong organizational and time management skills.
• High attention to detail and the ability to effectively monitor and manage inventory.
• Ability to prepare reports and coordinate effectively with cross-functional departments.