Office Manager

We’re looking for an Office Manager to support our day-to-day operations and ensure our offices are running like clockwork. You’ll be the go-to person for all practical things, from maintaining a tidy workspace to managing admin and welcoming visitors.

You have a sharp eye for detail, take initiative without being asked, and love helping others succeed. Your work will directly impact our efficiency, atmosphere, and overall team spirit.

Your tasks will include

• Facilities & Office Coordination
• Keep the office tidy, organized, and well-stocked. You spot what’s missing before anyone else does. You translate the company’s values in everything you do.
• Coordinate with suppliers and facility providers (cleaning, maintenance, delivery services, …)
• Ensure all meeting rooms, common areas, and office equipment are functional and presentable
• Reception & Front Desk
• Welcome visitors, customers, and suppliers with professionalism and warmth
• Handle incoming phone calls, packages, and mail with accuracy and care
• Manage calendars for meetings, shared spaces, and general logistics
• Administrative & Team Support
• Assist with bookings, travel arrangements, and expense tracking
• Take care of planning and preparation for internal and external company events
• Support onboarding logistics for new employees (arrange desk, badge, welcome kit, …)
• Keep internal files and records up to date and well-organized
• Help with light administrative tasks for finance, HR, and operations