Construction - Project Coordinator

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

Main Duties and Responsibilities

• Support procurement activities by raising and tracking purchase requisitions (PRs) using SAP and liaising with suppliers as needed.
• Ensure accuracy of PO data with QS/Site Team prior to PR submission. Essential to relieve issue on the end user side.
• Monitor approval workflow in SAP and follow up for pending approvals
• Enter data, process procurement transactions (purchase requisitions, goods receipts, invoices)
• Ensure uploading of all delivery dockets by site team to correct location on ACC.
• Flag and resolve invoice discrepancies (Blocked invoices)
• Flag and resolve invoice discrepancies (Parked invoices)
• Maintain full document traceability (POs, GRNs, invoices: Registers to be compiled and located on ACC)
• Track open PO’s/delivery delays and supplier performance. Notify site team of any issues in this regard.
• Support Accounts Payable in releasing vendor payments
• Support process improvement initiatives
• Download invoices for QS team as per required
• Provide administrative support to operational and site support teams including calendar coordination and meeting logistics.
• Handle confidential administrative tasks with discretion and professionalism.
• Drive continuous improvement by identifying opportunities for process optimisation and cost savings related to facilities and operations.

Site Office Management

Knowledge, Skills and Experience

Essential

• Proven experience in a project coordination or administrative support role, ideally within construction, utilities, engineering, or infrastructure sectors.
• Strong organisational and multitasking abilities, with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), SharePoint, and document control systems.
• Experience using SAP or similar enterprise resource planning (ERP) systems.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a multidisciplinary team.
• Ability to handle sensitive and confidential information appropriately.

Desirable

• Previous experience supporting engineering or capital project teams in a regulated environment (e.g., water/wastewater, utilities).
• Familiarity with industry-specific documentation such as ITPs, RAMS, and project drawings.
• Basic understanding of health and safety practices in construction or industrial environments.
• Experience with facilities management and office contract coordination.