CPT-11711 Publishing Operations Virtual Assistant

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Title:
CPT-11711
Publishing Operations Virtual Assistant
Independent Contractor – CPT-11711 Publishing Operations Virtual Assistant/Business Support VA/Junior-Advanced Level (Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
A growing U.S.-based consulting and publishing company is seeking a versatile Business Support VA to assist with Amazon KDP publishing, project coordination, content organization, and administrative support for an expanding collection of books, webinars, courses, and coaching programs.
The company develops books as the foundation for educational programs, webinars, and online communities. The VA will help organize and execute the operational tasks involved in preparing books for publication, coordinating related content, and maintaining project schedules.
The ideal candidate will bring hands-on Amazon KDP experience, excellent written English, strong project coordination skills, and confidence using ChatGPT and Claude. The client is seeking a proactive, personable VA, and indicated that this will grow into a long-term operational support role.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Book Publishing & Amazon KDP Support
Format and organize manuscripts using provided templates and publishing guidelines
Assist with preparing ebook and paperback files for Amazon KDP
Prepare KDP listings, book descriptions, categories, and keyword research for review
Maintain publication trackers, manuscript versions, ISBN records, and supporting files
Coordinate deadlines and deliverables with editors, designers, and other contributors
Review completed materials for accuracy before submitting them for client approval
Content & Educational Program Support
Organize approved book content for use in webinars, courses, and online communities
Assist with uploading educational materials, recordings, and resources to client platforms
Support webinar registration, reminders, scheduling, and follow-up administration
Help repurpose approved book excerpts and educational materials into social media content
Maintain organized content calendars and supporting project documentation
Executive & Project Administration
Track project schedules, outstanding tasks, and recurring deadlines
Maintain organized files, spreadsheets, and project records
Use ChatGPT and Claude to assist with drafting, research, organization, and repetitive workflows
Prepare concise progress updates identifying completed work and outstanding priorities
Assist with routine executive administration and process documentation
Suggest practical improvements to existing workflows as familiarity with the business grows
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
Skills
The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:
Hands-on Amazon KDP publishing experience strongly preferred
Excellent written English and strong proofreading skills required
Executive administration, project coordination, or publishing operations experience required
Strong Microsoft Word, Google Docs, spreadsheets, and Canva experience required
Proficiency with ChatGPT and Claude required
Experience preparing manuscripts and publication-related materials strongly preferred
Online course or webinar administration experience preferred
<Circle.so>, WebinarKit, or similar software experience preferred
Social media content scheduling experience preferred
Audiobook production, basic video editing, and Lovable experience are a plus
IDEAL CANDIDATE PROFILE
Proactive, personable, and confident communicating with leadership
Highly organized with strong project coordination skills
Excellent writer with careful attention to accuracy and presentation
Comfortable using AI tools to improve productivity
Resourceful and willing to learn new software and business processes
Confident sharing ideas, asking questions, and identifying potential issues
Interested in a long-term opportunity with increasing responsibilities
APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED
Amazon Kindle Direct Publishing (KDP) – Strongly Preferred
ChatGPT & Claude – Required
Microsoft Word / Google Docs / Google Sheets
Canva
<Circle.so>
– Client Platform; Training Can Be Provided
WebinarKit / Zoom
Social Media Scheduling Tools
Lovable – A Plus
Work Schedule
Contracted Hours per Week:
10-20 hours/week initially (
Hours may increase based on performance; Full-Time Availability Preferred
)
Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
Daily Working Time: Flexible - TBD CST
Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
Terms of Engagement
Contractors will operate under a Master Services Agreement and a Statement of Work
This is not an offer of employment; contractors are not employees of 20four7VA or any client
All compensation is processed through 20four7VA according to the terms of the engagement
Role Summary & Requirements
REQUIRED SERVICE: Business Support
REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior and Advanced Level
Contracted Hours per Week:
10-20 hours/week initially (
Hours may increase based on performance; Full-Time Availability Preferred
Daily Working Time: Flexible - TBD CST
Scheduled Working Days: Monday-Friday
REPORTING TO/POC: To Be Determined
Number of VAs: 1
GENDER PREFERENCE: Female
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Level A-C (Excellent Written and Professional Spoken English Required)
REGION PREFERENCES: Philippines
What we offer
Competitive rates
Weekly payments
Various open roles are available
Free training and upskilling
Constant support and guidance
A vibrant community always ready to support you
And more!