Cactus Café Student Booking Assistant

Job Posting Title:

Cactus Café Student Booking Assistant

Hiring Department:

University Unions

Position Open To:

All Applicants

Weekly Scheduled Hours:

3.5

FLSA Status:

Non-Exempt from FLSA

Earliest Start Date:

Dec 01, 2026

Position Duration:

Expected to Continue Until May 31, 2027

Location:

UT MAIN CAMPUS

Job Details:

Purpose

The Cactus Café Student Booking Assistant supports the planning, coordination, and scheduling of live music performances at the Cactus Café. This position works closely with the Cactus Café General Manager, performing artists, booking representatives, and University Unions departments to support the booking process and ensure successful event coordination while following university policies and procedures.

Responsibilities

• Maintain communication with local artists, national booking agencies, artist managers, and members of the UT Austin community regarding potential performances and booking arrangements.
• Assist in evaluating potential performers based on performance quality, audience appeal, and anticipated attendance.
• Coordinate performance offers and assist with negotiating payment terms in collaboration with the Cactus Café General Manager.
• Prepare performance contracts using established templates and track their completion prior to scheduled performances.
• Assist with ensuring performers and their representatives are registered as vendors in the university's payment system before scheduled performances.
• Collaborate with the Cactus Café General Manager and University Unions departments to coordinate performer logistics, including audiovisual, operational, and hospitality needs.
• Maintain accurate and up-to-date performance schedules, booking details, and related information in the Cactus Café calendar spreadsheet.
• Follow all applicable University of Texas at Austin policies and procedures related to performer bookings, contracts, and payments.

Required Qualifications

• Must be a current student at The University of Texas at Austin and meet the University's student employment eligibility requirements, including enrollment in at least six (6) semester credit hours, unless otherwise eligible under University policy.
• Strong organizational skills with attention to detail and accuracy.
• Demonstrated motivation and interest in bringing high-quality musical performances to the Cactus Café and campus community.
• Enthusiasm for music, live entertainment, and event programming.

Preferred Qualifications

• Knowledge of the Cactus Café's history, including notable artists and past performances.

• Familiarity with the Austin music scene, particularly singer-songwriter, alternative country, Americana, jazz, bluegrass, blues, and roots music.

• Experience with professional email correspondence and communication.

• Basic understanding of music industry terminology and booking practices.

• Basic knowledge of live event operations and procedures.

Hourly Rate

$20.00 per hour

Work Schedule

Monday–Friday, 3.5 hours per day, with flexible scheduling between 2:00 p.m. and 10:00 p.m. Occasional hours outside this timeframe may be required based on operational needs.

Required Materials

• Resume/CV

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.