Program Coordinator

Position:Program Coordinator
Position Summary
The Senior Program Coordinator is the lead integration professional within the HEFA 3 Program Management Office. The role supports the Program Director by driving cross-functional integration across EPCC, engineering, HSE, project controls, finance, feedstock, sales planning, advocacy, permitting, and operational readiness.

Key Responsibilities

Maintain the integrated program execution rhythm across all workstreams and ensure alignment between delivery, governance, and business-enablement activities.
Prepare and coordinate the biweekly Integrated Program Management Meeting, including agenda development, pre-read collection, issue framing, action log review, and escalation preparation.
Consolidate inputs from Engineering Technology & Quality, HSE, Change Control, and Policy & Advocacy forums into a single executive view for the Program Director.
Own the interface-management process across plant delivery, feedstock readiness, permitting, product qualification, policy timing, and operational readiness.
Challenge inconsistent plans, missed commitments, and weak recovery actions from internal workstreams, EPC contractors, and other stakeholders, and escalate material risks promptly.
Coordinate preparation of decision papers for Steering Committee review and for committee decisions requiring defined authority or escalation.
Ensure approved changes, committee decisions, and key actions are reflected in the integrated master plan, decision log, and follow-up trackers.
Support gate readiness for FID, EPC award, construction, commissioning, and handover by coordinating evidence, action closure, and governance submissions.
Qualification & Requirement
10-15+ years of experience in owner-side major projects, EPC/EPCM project management, capital project integration, or PMO leadership in chemical, refining, renewable-fuels, petrochemical, or infrastructure sectors.
Strong understanding of major-project governance, schedule management, action tracking, risk escalation, and management reporting.
Able to work confidently with ELT members, project directors, engineering leaders, finance, legal, contractors, and government-facing teams.
Fluent or highly effective in both English and Chinese in a business and project-management setting.
Comfortable operating in a fast-moving environment with incomplete information and multiple senior stakeholders.
Success Measures
Integrated meetings are disciplined, decision-oriented, and well prepared.
Cross-functional interfaces are identified early and actively managed.
Action closure rates are high and overdue items are escalated quickly.
Steering and committee papers are concise, decision-ready, and accurate.
Risks are surfaced early enough for management intervention rather than after slippage occurs.