Specialist 2, Facilities Administration

Primary Duties & Responsibilities

• Manage warehouse spare parts inventory, ensuring accurate records, proper storage, and sufficient stock levels.
• Maintain department documentation and support ISO, internal, and external audits.
• Handle department budget planning, expense control, PR/PO processing, fixed asset management, and asset retirement.
• Manage cleaning supplies procurement, inventory control, monthly reconciliation, and consumption monitoring.
• Oversee cleaning service operations, conduct site inspections, resolve cleaning issues, and ensure facilities meet company standards.
• Manage landscaping and greening activities, including plant allocation, maintenance, seasonal landscaping, and decoration for events and customer visits.
• Evaluate cleaning and landscaping suppliers through KPI tracking, contract management, service fee settlement, and daily administrative support.
• Support procurement and facility projects by submitting PR/CR requests, coordinating customs and documentation processes, and tracking project approvals and execution.

Education & Experience

• Bachelor’s Degree is required. Major in Finance, Accounting, Business Administration , Environmental Engineering, Industrial Management or related major is preferred.

Skills

• Good reading, writing, and communication skills in Chinese (knowledge of English is an advantage)
• A good understanding of ISO 9001, iso 14001, is0 14644, iso 50001.
• Relevant software can be used to manage the receipt and dispatch of spare parts.
• Ability in using CMMS/Oracle software for maintenance.
• Good communication and interpersonal skill.

Working Conditions

• Working in a standard office/production environment Works in standard office/manufacturing environment
• Ability to handle stress, proactive thinking, leadership, good initiative, and readiness for changes are essential demands at work

Physical Requirements

• N/A

Safety Requirements

All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Quality and Environmental Responsibilities

Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.