Senior Officer, Accounts Payable

Job Summary
The Senior Officer – Accounts Payable will be responsible for the end-to-end processing of vendor invoices and payments, ensuring accurate and timely accounting in accordance with company policies, statutory requirements, and internal controls.
The role includes invoice booking, verification of supporting documents, PO/GRN matching, corporate credit card accounting through VIM/SAP, JDE, Oracle, or similar systems, employee reimbursement review through SAP Concur, vendor reconciliation, payment processing, and support for month-end and year-end closing. The position requires close coordination with Procurement, business users, employees, vendors, and other Finance stakeholders to resolve discrepancies and ensure smooth Accounts Payable operations.

Key Responsibilities

1. Invoice Processing & Booking

• Review and process PO and Non-PO vendor invoices in the applicable ERP/accounting system, such as VIM/SAP, JDE, Oracle, or similar systems.
• Verify invoice details, including:
• Vendor code and vendor information
• GST details
• Purchase Order (PO) number
• PO annexure/supporting documentation
• Payment terms
• Cost centre/account assignment
• Required approvals and supporting documents
• Perform 3-way matching of PO, GRN and Invoice before posting, wherever applicable.
• Ensure invoices are booked accurately and within the required turnaround time.
• Identify duplicate, incorrect, incomplete, or unsupported invoices before posting.
• Coordinate with Procurement and concerned business teams to resolve invoice mismatches, GRN issues and other discrepancies.

2. Statutory & Internal Control Compliance

• Ensure compliance with applicable GST and TDS requirements during invoice processing.
• Ensure invoices and payments are processed only after obtaining appropriate approvals and required supporting documentation.
• Follow applicable company policies, approval requirements, Delegation of Authority (DOA), and internal controls.
• Maintain documentation required for internal, statutory, and external audits.

3. Corporate Credit Card Accounting

• Review and book corporate credit card transactions in the accounting system.
• Verify supporting documents and appropriate accounting details for credit card expenses.
• Follow up on missing or incomplete supporting documentation and resolve discrepancies.

4. Employee Reimbursements

• Review employee reimbursement claims submitted through SAP Concur.
• Verify supporting documents, expense details, and applicable company requirements.
• Identify discrepancies or incomplete documentation and coordinate directly with employees for clarification and resolution.
• Support timely processing of eligible employee reimbursement claims.

5. Payment Processing

• Review invoices due for payment based on approved payment terms and due dates.
• Prepare and process payments through applicable payment modes, including NEFT/RTGS, online bank transfers and cheques, as applicable.
• Ensure appropriate approval and supporting documentation are available before payment processing.
• Monitor payment due dates to support timely vendor payments and avoid unnecessary delays or penalties.
• Maintain complete payment records and supporting documentation for audit purposes.

Qualifications & Experience
Education

• B.Com / M.Com / MBA (Finance) or equivalent Finance/Commerce qualification.

Experience

• 3–5 years of relevant experience in Accounts Payable, preferably within a multinational company or large organization.
• Practical experience in vendor invoice processing, accounting, statutory verification, reconciliations and payment activities.

Technical Skills

• Hands-on knowledge of ERP/accounting systems such as VIM/SAP, JDE, Oracle, or equivalent.
• Working knowledge of GST and TDS requirements applicable to Accounts Payable transactions.
• Strong Microsoft Excel skills for reconciliations, reporting, data review and analysis.
• Experience with SAP Concur or a similar employee expense management system would be preferred.
• Good understanding of the PO, GRN, Invoice and payment lifecycle.

Education:

• Bachelors Degree (BA/BS) B.Com - Required
• Master Degree (MS/MA) M.Com - Preferred

Experience:

• 1 year or more in 1 - 4 Years

Specialized Knowledge: Licenses: