Tender & Proposal Coordinator

Job Summary

Support the execution of tenders and proposals by coordinating bid activities, ensuring compliance with established processes, and maintaining high-quality proposal submissions. This role works within defined governance frameworks to improve bid quality, data accuracy, process efficiency, and overall commercial performance while supporting the Commercial Center of Excellence.

Requirements

• 1-2 years of experience in tendering, proposal management, commercial operations, sales support, or similar business environments.
• Experience supporting RFIs, RFQs, RFPs, and ITTs throughout the proposal lifecycle.
• Ability to coordinate technical, commercial, and administrative stakeholders to meet bid deadlines.
• Strong attention to detail with a compliance-focused mindset.
• Strong organizational, execution, and time-management skills.
• Experience preparing proposal documentation and submission packages.
• Proficiency with Microsoft Excel (advanced) and PowerPoint.
• Strong written and verbal English & Spanish communication skills.
• Ability to work effectively in cross-functional and matrixed environments.

Preferred Requirements

• Oilfield Services or Energy industry experience.
• Experience with CRM platforms such as Salesforce.
• Familiarity with proposal management tools.
• AI-assisted document review experience.
• Portuguese language skills.

Qualifications

• Bachelor's degree in Business, Engineering, Finance, Economics, or related discipline.
• Ability to manage bid documentation and compliance reviews.
• Understanding of proposal lifecycle management and quality control.
• Ability to work within approval processes and governance frameworks.
• Commitment to compliance and continuous improvement.
• Willingness to travel up to 10%.