Senior Staff Accountant - Midwest Family Office

Description

Midwest Family Office - a subsidiary of MTC Holding Corporation

The Senior Accountant – Family Office is responsible for delivering accurate, timely, and comprehensive accounting and financial reporting services for ultra-high-net-worth (UHNW) individuals, families, and their affiliated entities.

As a key member of a dedicated UHNW client service team, this position supports the financial administration of complex family wealth structures, including trusts, partnerships, limited liability companies, private investments, foundations, and other family-controlled entities.

Reporting to the Director, Family Office Accounting, the Senior Accountant independently manages day-to-day accounting activities, financial reconciliations, consolidated reporting support, cash management, and coordination with internal and external professional advisors.

The successful candidate combines strong technical accounting capabilities with exceptional attention to detail, discretion, responsiveness, and a client-service mindset. This role is expected to deliver institutional-quality financial reporting while supporting the highly personalized service standards of a sophisticated Family Office.

Essential Duties and Responsibilities

1. Family Office Accounting & Financial Reporting

• Maintain accurate general ledgers and accounting records for UHNW clients and their affiliated entities, including trusts, partnerships, LLCs, and other investment or operating structures.
• Prepare monthly, quarterly, and annual financial statements, including balance sheets, income statements, cash flow reports, and supporting schedules.
• Execute month-end and year-end closing activities, including journal entries, accruals, reconciliations, and financial analysis.
• Prepare consolidated financial reporting packages and supporting schedules across multiple family entities, including appropriate intercompany reconciliations and eliminations.
• Monitor financial activity, investigate discrepancies, and ensure the accuracy and completeness of accounting records.
• Apply appropriate accounting principles and reporting conventions, including GAAP where applicable, based on the entity and client reporting requirements.

2. Cash Management, Banking & Financial Operations

• Monitor cash balances, liquidity needs, and anticipated financial obligations across client accounts and entities.
• Perform bank, brokerage, credit card, and investment account reconciliations.
• Coordinate accounts payable, vendor payments, invoices, reimbursements, and recurring financial obligations.
• Prepare cash flow forecasts and support the management of short-term and long-term liquidity requirements.
• Coordinate authorized transfers and payments in accordance with established approval procedures, internal controls, and segregation-of-duties requirements.
• Maintain accurate documentation and audit trails for financial transactions.

3. Investment & Complex Entity Accounting

• Record and reconcile investment-related transactions, including capital contributions, distributions, investment income, fees, and other financial activity.
• Maintain accounting schedules for private equity, alternative investments, real estate holdings, and other closely held or family-controlled investments.
• Track investment commitments, capital calls, distributions, and related cash flow requirements.
• Reconcile financial information received from custodians, investment managers, administrators, and external advisors.
• Support entity-level financial reporting and coordination of complex intercompany transactions.
• Assist with maintaining ownership schedules, investment cost basis records, and supporting documentation in coordination with tax and investment professionals.

4. UHNW Client Service & Team Collaboration

• Serve as a key accounting resource within the dedicated HNW client service team, supporting the Director, Family Office Accounting, and other wealth management professionals.
• Prepare customized financial reports, schedules, and analyses tailored to the needs of individual clients and family entities.
• Respond professionally and promptly to financial information requests from authorized client representatives and internal stakeholders.
• Collaborate with trust officers, wealth advisors, investment professionals, tax advisors, attorneys, and external accountants to support coordinated client service.
• Assist with special financial projects, entity transitions, investment transactions, and other complex family financialactivities.
• Maintain exceptional confidentiality, professional judgment, and discretion in handling sensitive client financial and personal information.

5. Tax, Audit & Regulatory Support

• Prepare accounting schedules and supporting documentation for individual, trust, partnership, corporate, and foundation tax filings.
• Coordinate with external tax professionals to support accurate and timely preparation of required returns and estimated tax payments.
• Assist with annual audits, financial reviews, and other reporting requirements applicable to client entities.
• Maintain organized records to support tax reporting, financial reviews, and fiduciary oversight.
• Follow established enterprise policies, information security requirements, and applicable financial controls.

6. Process Improvement & Accounting Controls

• Identify opportunities to improve accounting workflows, financial reporting accuracy, and operational efficiency.
• Maintain standardized reconciliation procedures, documentation, and reporting schedules.
• Utilize accounting systems and Microsoft Excel to streamline recurring financial processes.
• Support implementation and enhancement of accounting technology, reporting tools, and internal controls.
• Assist the Director, Family Office Accounting, with special projects, reporting enhancements, and the continued development of scalable Family Office accounting services.

Requirements

Education & Experience

• Bachelor's degree in Accounting, Finance, or a closely related field, with substantial accounting coursework.
• Minimum of 4–6 years of progressively responsible accounting experience, including financial reporting, general ledger accounting, and account reconciliations.
• Strong working knowledge of GAAP, financial statements, and month-end closing procedures.
• Experience managing accounting responsibilities for multiple entities or complex financial structures.
• Advanced proficiency in Microsoft Excel, including pivot tables, lookups, financial analysis, and reconciliation tools.
• Proficiency with accounting software, including Sage and/or QuickBooks Desktop or Online.
• Demonstrated ability to manage multiple priorities independently while maintaining accuracy and meeting deadlines.

Preferred Qualifications

• Certified Public Accountant (CPA) designation or CPA eligibility.
• Experience in a multi-family office, single-family office, private wealth management firm, trust company, public accounting firm, or investment management organization.
• Experience with partnership, trust, LLC, real estate, or alternative investment accounting.
• Familiarity with investment custodial statements, private investment capital activity, and complex ownership structures.
• Experience preparing consolidated financial statements and multi-entity reporting packages.
• Exposure to tax reporting requirements for high-net-worth individuals, trusts, partnerships, and closely held entities.

Core Competencies & Success Attributes

Technical Accounting Excellence: Demonstrates strong accounting judgment, financial reporting proficiency, and the ability to reconcile complex financial information.

Exceptional Accuracy & Attention to Detail: Consistently produces reliable financial information with minimal errors and appropriate supporting documentation.

Client Service Orientation: Understands the expectations of UHNW families and delivers responsive, professional, and personalized support.

Confidentiality & Professional Integrity: Exercises exceptional discretion in handling highly sensitive financial information, investment activity, and personal family matters.

Organization & Accountability: Independently manages competing priorities, recurring deadlines, and multiple financial entities.

Analytical Thinking & Problem Solving: Identifies financial discrepancies, evaluates complex transactions, and recommends practical solutions.

Collaboration & Communication: Works effectively with accounting leadership, client service teams, wealth advisors, and external professional advisors.

Continuous Improvement: Seeks opportunities to improve financial reporting, operational efficiency, and the quality of Family Office services.

Performance Expectations & Measures of Success

Success in this position will be evaluated through:

• Financial Accuracy: Timely completion of financial statements, reconciliations, and reporting packages with minimal corrections.
• Timeliness & Reliability: Consistent achievement of monthly, quarterly, annual, and client-specific reporting deadlines.
• Client Service Excellence: Responsiveness, professionalism, and quality of financial information delivered to the UHNW client service team.
• Accounting Controls: Adherence to established approval processes, documentation standards, and internal controls.
• Operational Efficiency: Demonstrated improvements in accounting workflows, reporting consistency, and process automation.
• Team Effectiveness: Strong collaboration with the Director, Family Office Accounting, and multidisciplinary client service professionals.

Work Environment & Physical Requirements

• Professional business-office environment with extensive computer-based financial analysis and reporting.
• Ability to work at a computer for extended periods and review detailed financial documentation.
• Regular interaction with internal professionals and authorized external client representatives.
• Ability to manage periodic increases in workload associated with financial reporting, tax deadlines, and special client projects.
• Essential job responsibilities must be performed with or without reasonable accommodation.

Position Scope & Accountability

The Senior Accountant is an experienced individual contributor responsible for independently executing assigned accounting and financial reporting activities within established policies and procedures.

The position does not have primary responsibility for overall client relationship management, investment decisions, tax or legal advice, or final approval of material financial transactions.

The Director, Family Office Accounting, retains oversight of accounting service delivery, complex accounting judgments, financial reporting review, resource allocation, and escalation of significant client matters.

The Senior Accountant is expected to demonstrate sound professional judgment, proactively identify accounting or control issues, and elevate matters requiring Director-level review or approval.

Work Environment and Physical Demands required to perform essential functions.

· Moderate noise (business office with computers, phone, printers, light traffic)· Ability to sit at a computer for an extended period of time.

· Regularly required to sit, stand, talk, hear, and use hands and fingers to operate a computer keyboard and telephone

.· Specific vision abilities include close vision requirements due to computer work.

· Ability to lift up to 20lbs.

MTC Holding Corporation is an equal opportunity employer