Accounts Receivable

Description

The Accounts Receivable / Administrative Assistant is responsible for supporting the accounting and administrative functions of the company. This position manages customer invoicing for waste and local oil & gas accounts while providing general office support and exceptional customer service.

• Process accounts receivable for waste, hazardous waste, and local oil & gas customers.
• Prepare, review, and distribute customer invoices in a timely and accurate manner.
• Monitor outstanding accounts and assist with collections and payment follow-up.
• Generate and analyze accounting, billing, and operational reports.
• Enter and maintain accurate financial records in QuickBooks.
• Reconcile customer accounts and resolve billing discrepancies.
• Answer and direct incoming telephone calls professionally.
• Provide customer service by responding to billing and account inquiries.
• Assist with general administrative and clerical duties as assigned.
• Work collaboratively with operations and management to ensure accurate billing and customer satisfaction.

Qualifications

• Experience with accounts receivable and invoicing preferred.
• Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Professional customer service skills and a positive attitude.