Executive Assistant to President

Description

Summary of Position Purpose

The Assistant to the President is responsible for providing a variety of tasks needed to manage the office of the President and to assist the President in performing his duties. The assistant serves as a liaison between the President, his constituents, and the community at large. The assistant plays a crucial role in maintaining effective communication.

Duties & Responsibilities

• Coordinate the President’s schedule.
• Work with all areas of the school community members (students, staff, and faculty) to disseminate information and facilitate school relations pertaining to the office of the President.
• Maintain excellent external working relationships with members of the Board of Trustees, community members, donors, parents (current and past), alumni, high school and college/university presidents and other administrative officers of secondary institutions and colleges/universities.
• Provide phone coverage and act as receptionist for the President’s office.
• Create and edit correspondence and other documents.
• Coordinate mailings and support for Presidential functions.
• Assist in coordinating and completion of the mailing for the Board of Trustees meetings, including taking minutes at the quarterly meetings.
• Oversee and coordinate various school-wide events, including but not limited to:
• Assisting with Major Events: Open House, Gala, Homecoming, and President’s Counselors Dinner.
• Lead in Major Event: Graduation
• Assist the Athletic Department – liaison with Team Parents, assist with scheduling team banquets
• Serving as a liaison between the Parents’ Club and Administration
• Acting as Treasurer for the Parents’ Club
• Coordinate all Parents’ Club events:
• President’s Mass & Reception
• Ho Ho Hoya
• Mother’s Tea
• Father’s Social
• Mother & Son Mass & Brunch
• Father & Son Mass & Brunch
• Parent Socials
• Parent Education Meetings
• Assist the Institutional Advancement team in planning events for the President
• Plan Senior Dinners for the President
• Manage the School Veracross calendar
• Assist the Campus Ministry Department in planning events
• Complete special projects as assigned by the President.

Qualifications & Requirements

• Bachelor’s degree from an accredited college or university.
• Five to ten years of general administrative/office management experience required.
• Serve as contact person for RSVP’s to events hosted by the President or Board of Trustee events.
• Microsoft Office software (Word, Excel, and Outlook) experience is required.
• Flexibility and initiative, as well as the ability to work independently, combined with the skills for thriving in a team environment.
• High professional and ethical standards for handling confidential information.
• Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines.
• Make travel arrangements for President.
• Maintain files (professional and personnel).
• Responsible for ordering supplies and equipment.
• Must present professional image on phone and in person.
• Assist with general office duties, as needed.

Salary Range $65,000- $75,000 based on experience.