Maintenance Scheduler

Description

Primary Purpose

The Maintenance Scheduler is responsible for planning, scheduling, and coordinating all maintenance work to ensure maximum equipment reliability, workforce efficiency, and minimal downtime.

Core Responsibilities

1. Work Planning & Scheduling

• Develop daily, weekly, and shutdown schedules for maintenance activities
• Prioritize work orders based on:
• Safety
• Production impact
• Equipment criticality
• Ensure all required labor, materials, and tools are available before scheduling
• Sequence jobs to minimize downtime and conflicts

1. Work Order Management

• Review and validate incoming work orders from the CMMS (e.g., SAP PM, Maximo, Infor EAM)
• Ensure work orders include:
• Clear scope of work
• Estimated labor hours
• Required parts/materials
• Track backlog and maintain a healthy backlog (typically 2–4 weeks)

1. Coordination with Operations & Maintenance

• Work closely with:
• Operations (to align production schedules)
• Maintenance supervisors/foremen
• Attend daily/weekly planning meetings
• Coordinate equipment availability and downtime windows

1. Resource Allocation

• Assign labor based on:
• Skill set
• Availability
• Priority of work
• Optimize crew utilization and reduce idle time

1. Materials & Inventory Coordination

• Coordinate with procurement and warehouse teams
• Ensure parts are:
• Ordered
• Kitted
• Staged prior to scheduled work
• Avoid delays due to missing materials

1. Preventive & Predictive Maintenance Scheduling

• Maintain and schedule:
• Preventive Maintenance (PM) programs
• Predictive Maintenance (PdM) tasks
• Ensure compliance with OEM and regulatory requirements

1. Shutdown & Turnaround Planning

• Develop detailed schedules for:
• Planned outages
• Turnarounds (TARs)
• Coordinate contractors, materials, and timelines
• Track progress and adjust schedules as needed

1. Performance Tracking & Reporting

• Monitor KPIs such as:
• Schedule compliance (%)
• Equipment uptime
• Backlog levels
• Labor utilization
• Generate reports for management

1. Continuous Improvement

• Identify scheduling inefficiencies
• Improve planning accuracy and job estimates
• Support reliability initiatives (RCM, Lean, etc.

Qualifications

• Strong knowledge of maintenance processes and workflows
• Experience with CMMS systems
• Experience with Maximo and P6
• Organizational and time management skills
• Ability to read technical drawings and job scopes
• Strong communication and coordination abilities