Administrative Assistant

Description

About the Role

Are you an organized, dependable administrative professional looking to make a meaningful impact in a behavioral health setting? We are seeking a Unit Administrative Assistant to join our dedicated team within our Psychiatric Residential Treatment Facility (PRTF) and Behavioral Urgent Care (BUC) / Crisis Services division.

In this vital role, you will serve as the administrative anchor for our units—supporting clinical leadership, managing daily operational tasks, maintaining unit organization, and ensuring a welcoming, safe environment for staff, patients, and visitors.

What You’ll Do (Key Responsibilities)

• Unit & Leadership Support: Assist the Crisis Clinical Officer, PRTF Director, and Director of Nursing with daily administrative needs, including correspondence, scheduling, meeting coordination, and managing unit email lists.
• Daily Operations & Logistics: Oversee daily mail distribution, manage petty cash, process and route vendor invoices (pharmacy, security, transport), order medical and general supplies, and schedule vehicle usage.
• Reception & Unit Security: Serve as a welcoming presence for the unit—answering phone calls, managing visitor access, and helping maintain a safe, secure environment.
• Data & Compliance Management: Maintain daily KDADS reporting tools, perform chart audits, track medical physicals/consults, and coordinate with Health Information Management (HIM) for EMR scanning.
• Staffing & Onboarding Assistance: Assist leadership with staff scheduling, interview coordination, and communicating daily schedule updates (such as sick coverage or shift changes).
• Cross-Functional Back-up: Serve as the day-shift Unit Clerk for the PRTF/school, coordinate administrative needs for lab draws, and act as a backup for the Facilities Coordinator when needed.

Qualifications

What We’re Looking For

• Education: High School Diploma or equivalent required. (College coursework or degree in a related field is a plus!)
• Experience: Minimum of 2 years in an administrative assistant or related clerical role.
• Technical Skills: Strong keyboarding and computer proficiency; comfortable acting as a basic computer resource/troubleshooter for unit staff.
• Communication & Detail: Excellent written and verbal communication skills, including strong grammar, punctuation, and phone etiquette.
• Mindset & Focus: Ability to work independently, think quickly on your feet, follow protocols, and maintain a positive, welcoming demeanor under pressure.
• Physical & Environmental Requirements: Ability to sit and type for extended periods (2+ hours at a time), bend/stoop/kneel as needed for filing/supplies, and observe unit activities.
• Background Clearances: Must successfully pass both a Kansas Bureau of Investigation (KBI) background check and a Central Registry screening.

Why Join Us?

• Meaningful Work: Support a compassionate team dedicated to helping individuals in crisis and residential care.
• Professional Growth: Access to continuing education and online training modules (via Relias Learning) to build your knowledge in mental health and behavioral healthcare.
• Collaborative Environment: Work alongside a supportive team of clinical directors, nurses, and care providers