Finance and People & Culture Administrator

We are on the lookout for the best talent across NZ to join Southbase Construction. We’re a 100% New Zealand-owned company and proud of it!
Why Southbase?
At Southbase, we're more than a construction company. Our vision is to transform the New Zealand construction industry for good through innovation, collaboration, and an unwavering commitment to excellence. Our values of Agility, Integrity, Excellence, Pride, and Safety underpin everything we do, and we're looking for a Finance & People & Culture Administrator who shares those values.

About the Role:

This is an exciting opportunity to join our Group Services team, providing critical support across Finance, Payroll, Recruitment, and People & Culture. You'll play a key role in ensuring our people, systems, and processes run smoothly while supporting the teams delivering some of New Zealand's most significant construction projects.
Reporting to the Group Financial Controller, this is a varied, hands-on administration role supporting both the Finance and People & Culture functions. You'll be responsible for payroll processing, accounts administration, recruitment coordination, employee onboarding and offboarding, fleet administration, and maintaining accurate people and financial records. Working closely with stakeholders across the business, you'll play a key role in ensuring our people, payroll, and finance processes run smoothly and efficiently.
This role is perfect for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering accurate, timely, and professional support. We're looking for someone who is organized, proactive, and confident working across both people and finance functions.
Day-to-Day Responsibilities:
Payroll

• Process weekly and fortnightly payroll activities, ensuring employees are paid accurately and on time.
• Manage employee payroll updates including new starters, terminations, pay rate changes, deductions, and leave adjustments.
• Respond to payroll enquiries from employees and managers.
• Maintain payroll records and support compliance with relevant legislation and company requirements.
• Assist with leave reconciliation and payroll reporting.

Finance Administration

• Process accounts payable invoices, supplier statements, and payment runs.
• Prepare and issue customer invoices while supporting accounts receivable activities.
• Monitor outstanding debtor balances and follow up as required.
• Complete bank reconciliations and assist with cashflow reporting.
• Support month-end reporting, journal entries, balance sheet reconciliations, and tax administration.
• Provide backup support across the wider finance team during peak periods and leave coverage.

Recruitment & Onboarding

• Coordinate pre-employment checks including references, medicals, background screening, and work eligibility verification.
• Prepare employment documentation and ensure all candidate records are accurately maintained.
• Liaise with hiring managers, candidates, IT, and operational teams to coordinate onboarding activities.
• Arrange inductions, welcome packs, and first-day requirements for new employees.
• Support recruitment administration and candidate experience throughout the hiring process.

People & Culture Administration

• Maintain employee records and ensure HR systems remain accurate and up to date.
• Process employment changes including remuneration reviews, promotions, contract variations, and leave adjustments.
• Generate people-related reports and assist with HR administration projects.
• Provide responsive support and guidance to employees and managers on HR processes and documentation.

Offboarding & Employee Lifecycle

• Coordinate employee exits, ensuring documentation, system access, and records are managed accurately.
• Arrange exit paperwork and communicate with stakeholders regarding offboarding requirements.
• Support smooth transitions and handovers when employees leave the business.

Fleet Management

• Maintain fleet records, registrations, servicing schedules, and reporting.
• Monitor vehicle usage and costs and investigate discrepancies.
• Assist with vehicle procurement, allocation, and replacement planning.

What's in it for you?

• Diverse role spanning Finance, Payroll, Recruitment, IT & People & Culture
• Work for one of New Zealand's leading Construction businesses
• Be part of a values-driven organization committed to delivering sustainable value
• Join a collaborative, supportive and high performing team
• Career development opportunities across multiple business disciplines
• Contribute to projects that shape New Zealand communities

You'll ideally have:

• 2-3 years' experience in payroll and HR administration or coordination.
• 3-5 years' experience in finance administration.
• Strong attention to detail and accuracy.
• Experience working with HRIS, payroll, and finance systems.
• Strong Microsoft Office skills.
• Excellent organizational and time management skills.
• A customer-focused approach and the ability to build positive relationships across the business.
• Sound understanding of employee lifecycle processes, leave management, and employment documentation.

Apply Now - https://southbase.bamboohr.com/careers/191
If you're looking for a role where you can make a meaningful impact across both people and business operations, we'd love to hear from you.
Join Southbase and help us build exceptional teams, exceptional projects, and a better future for New Zealand.