Leasing Administration Specialist - Malaysia, Ikano Centres

We all know that malls are more than a place to shop.
At Ikano Centres, we also believe your work is more than a job.
About the job
As Leasing Administration Specialist, you will be part of our Commercial team, supporting leasing administration across our Meeting Places in Malaysia. You will ensure lease documentation, leasing data and processes are accurate, timely and well coordinated, while working closely with tenants and internal teams to support smooth leasing operations.
Your assignment

• Coordinate lease administration processes and ensure timely and accurate execution of lease agreements and related documentation.
• Maintain accurate and up-to-date leasing and tenancy information in ICMS and other relevant systems.
• Coordinate stamping, deposit payments and other administrative requirements related to secured leasing deals.
• Prepare leasing reports, data analysis and operational information to support business and management discussions.
• Ensure leasing documentation and processes comply with approved SOPs, governance requirements and internal standards.
• Liaise with tenants and internal stakeholders to resolve lease-related administrative matters and ensure smooth execution.
• Act as a superuser for ICMS/ERP systems and support users on system-related matters.
• Identify opportunities to improve leasing administration processes, systems and ways of working.
• Identify and resolve lease related issues, discrepancies, and administrative matters by coordinating with tenants and internal stakeholders to ensure smooth leasing operations.

Your profile

• Diploma or Bachelor’s Degree in Business Administration, Property, Real Estate, Management or a related discipline.
• 3–5 years of relevant experience in leasing administration, commercial administration, property management or shopping centre operations.
• Good knowledge of lease administration, tenancy documentation and related leasing processes.
• Strong coordination and organisational skills with good attention to detail and accuracy.
• Comfortable working with leasing systems, databases and Microsoft Office; experience with ICMS or similar systems is an advantage.
• Good communication and stakeholder management skills, with a proactive and collaborative way of working.

Please apply by 11 November 2026.