Parts & Maintenance Systems Specialist

Key Responsibilities

• Maintain and update equipment, machinery, assets, and spare parts information in the maintenance management system.
• Add and organize assets and child assets and ensure proper relationships between equipment and components.
• Maintain accurate records of spare parts, inventory levels, vendors, and related information.
• Receive and process purchase orders (POs) in the maintenance system.
• Adjust inventory quantities and records based on operational requirements.
• Support preventive maintenance schedules and ensure relevant equipment information is properly documented.
• Review and maintain data accuracy, completeness, and consistency within the system.
• Assist in organizing and standardizing parts and asset information.
• Coordinate regularly with the U.S.-based client regarding inventory adjustments, purchase orders, assets, and system updates.
• Identify discrepancies in parts, inventory, or asset records and coordinate with the appropriate stakeholders to resolve them.
• Support continuous improvement of maintenance data and system processes.
• Perform other maintenance system and parts management duties as assigned.

Qualifications

• Bachelor’s degree, diploma, or equivalent experience in Mechanical Technology, Industrial Technology, Maintenance Management, or a related field preferred.
• Previous experience in parts management, maintenance, inventory management, asset management, or a related role.
• Basic understanding of mechanical equipment, machinery, tools, and spare parts.
• Strong computer and data-entry skills with excellent attention to detail.
• Tech-savvy and comfortable learning and working with maintenance management, ERP, or other business software.
• Experience with UpKeep, Plex, CMMS, ERP, or similar platforms is an advantage.
• Strong organizational and record-keeping skills.
• Strong Excel and spreadsheet skills.
• Ability to work with large amounts of data while maintaining accuracy.
• Good written and verbal English communication skills.
• Comfortable communicating directly with a U.S.-based client.
• Able to work independently while following established processes and procedures.
• Free lunch meal, fruits, snacks, and drinks
• Onsite gym with a free professional instructor
• Weekly fitness activity and an annual fitness challenge where you can win up to 70,000 PHP
• Weekly engagement activities with prizes that are up to 3,000 PHP
• Free upskilling academy to improve your performance and skillset
• State-of-the-art facilities from toilets to your workstation
• Amenities such as sleeping quarters, game area, chat room, shower room