Senior Fund Administrator

At Aztec, we’re committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals. So, if your experience doesn’t exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you. If you are passionate, curious, innovative and data driven, you could still be a good fit.

About the role:

As a Senior Associate (Band 2), you will be responsible for developing your expertise, building meaningful relationships and taking ownership for outcomes. This will be achieved through growing subject matter expertise, contributing to process improvements and offering insights based on experience. You will be open-minded and embrace change whilst valuing diverse perspectives and channelling a 'can-do' attitude. You will support business and people growth, contributing towards team initiatives and mentoring newer team members, to enable Aztec's future ambitions.
Key Role Responsibilities:

• Administer a complex range of funds, management companies and associated fund structures and liaise with clients and intermediaries as necessary
• Co-ordinate all company secretarial matters, including attendance and preparation of minutes for board meetings and shareholder meetings
• Process and co-ordinate routine and complex fund operations
• Ensure accurate investor records are maintained and process all investor changes / transfers thereon
• Prepare manual and electronic payment instructions to settle fund expenses and to ensure the maintenance of the electronic payments library
• Ensure staff are trained on electronic banking systems and co-ordinate the opening of new bank accounts
• Ensure regulatory and statutory fillings are made in timely manner
• Manage the accounts distribution and filing process
• Act as a mentor to junior staff under the supervision of senior staff

Skills, knowledge and expertise:

• 3 to 5 years of prior experience in Corporate Administration / Company Secretary, in the funds industry
• Excellent written and oral communication skills in English
• Hold a university degree preferably in law, finance or business administration or hold or study towards a relevant fund/corporate administration qualification (preferably ICSA certificate level or equivalent), (relevant in-house training to be provided through the Aztec Academy)
• Organisational skills, ability to multi-task and attention to details
• High level of integrity and dependability
• Ability to work independently and as part of a team
• Advanced computer literacy skills are essential
• Good interpersonal skills are required to develop close working relationship with colleagues, clients and business contacts

We understand that everyone has different needs, and that’s why our employee package includes a variety of benefits. In addition to a competitive salary, here are some examples of the benefits that we may offer for our permanent roles:

• Discretionary bonus scheme
• Flexible, hybrid working
• Ability to work abroad for up to 3 weeks per annum
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Health and wellbeing programmes
• On-site parking