Projects and Maintenance Administrator

Being a part of the Hollywoodbets Purple Team is an opportunity to become a part of one of South Africa’s biggest success stories. From humble beginnings in Durban, Hollywoodbets has grown into a powerhouse brand operating across Africa and the United Kingdom. And that’s just the beginning. Our talented Team is on a mission to increase our global footprint, ready to take on any challenge because at Hollywoodbets, not even the sky is the limit. Join our Team and let’s reach for the stars.
We have an amazing opportunity for a Project and Maintenancebased in Durban, KwaZulu-Natal. Do you think you have what it takes to be our newest Purple Star?
The successful candidate will be responsible for responsible to provide administrative support to the Projects and Maintenance team.
With Hollywoodbets You Will:
Innovate and create as part of a like-minded, authentic Team eager to achieve goals.
Embrace challenges and the thrill of working in a vibrant and fast-paced industry.
Grow with our development plans and culture that allows you to further your career.
You Bring:

• 1 year administration experience

What You’ll Do For The Brand:

• Be aware of securing cash in branch
• Highlight and ensure all team members follow administrative policies and procedures.
• Co-ordinate, organise and monitor cash movement with alertness.
• Handle and maintain financial data.
• Receive quotations from Projects Team Members and issue order numbers from the Projects Managers order spreadsheet or obtain order numbers from Operations should it exceed a certain amount.
• Send order number to the contractors/ suppliers and advise on invoicing details.
• Ensure that information on tax invoice is correct before submitting it to Accounts/ Finance for payment.
• Follow up on payments if necessary.
• Enter details of tax invoice onto a Projects expenditure sheet.
• Update Projects in Progress spreadsheet on a weekly basis by getting information from the regional managers and mail it to relevant directors and Managers.
• Get information from Regional Managers for Directors Board report.
• Book flights and accommodation as required.
• Answer the Project Managers call if they are not in the office and assist where possible or take a message.
• Put maintenance requests from emails on to the whiteboard and make out job cards to be handed to the Maintenance Manager.
• Call the Maintenance Manager when he is out of the office with any new maintenance requests received via email.
• Reply to emails and queries received from Branches.
• Issue order numbers for quotes or tax invoices received from contractors/ suppliers from maintenance order number spreadsheet or obtain order number from.
• Write the order number down on the tax invoice for reference purposes and give it to the Maintenance Manager for filing.
• Follow up on payments if necessary.
• Assist with costing of maintenance team members salaries at month end.
• Submitting leave through for the team if required on ESS.
• Adhoc functions as required.

A Bonus To Have:

• Studying towards relevant Degree/Diploma

So, are you ready to level up, learn, and perform at your best? Apply now!
Please note that only applicants who meet the stipulated minimum requirements will be considered.
Please be advised that should you not be contacted within 30 days, kindly consider your application to be unsuccessful.