Executive Assistant
Nebius · Remote, United States
About The Role
<div class="content-intro"><p><strong>About Nebius:</strong></p>
<p>Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.</p>
<p>Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.</p>
<p>Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.</p></div><h3><strong><span data-ccp-props="{}">The role</span></strong></h3>
<p><span class="TextRun SCXW134234545 BCX8" lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW134234545 BCX8">As an Executive Assistant (EA), you will provide high-level administrative support to senior executives, helping them manage their time, communications, and strategic priorities. </span><span class="NormalTextRun SCXW134234545 BCX8">The role combines traditional administrative tasks with project coordination, stakeholder management, and operational support.</span></span><span class="EOP Selected SCXW134234545 BCX8" data-ccp-props="{"335559738":240,"335559739":240}"> </span></p>
<p><strong><span data-contrast="auto"><span data-ccp-charstyle="Strong">Your responsibilities will include:</span></span></strong><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></p>
<p><span data-ccp-props="{"134233117":true,"134233118":true}">Executive Support: </span></p>
<ul>
<li><span data-contrast="none">Provide day-to-day administrative assistance to the VP of Global Partnerships including scheduling meetings, managing calendars, coordinating travel, and handling expense reports.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></li>
<li><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"><span class="TextRun SCXW236487249 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW236487249 BCX8">Maintain and organize sales documentation, reports, and presentations.</span></span></span></li>
</ul>
<p><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"><span class="TextRun SCXW236487249 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW236487249 BCX8">Sales Operations Support:</span></span></span></p>
<ul>
<li><span data-contrast="none">Assist with updating and maintaining CRM systems (e.g., Salesforce/HubSpot), including data entry, report generation, and pipeline tracking.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="none">Coordinate the preparation of proposals, contracts, and client-facing materials</span></li>
<li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="2" data-aria-level="1">Support order processing and liaise with finance/operations to ensure accuracy</li>
</ul>
<p>Team Coordiantion: </p>
<ul>
<li><span data-contrast="none">Serve as the first point of contact for internal and external stakeholders requiring information or assistance from the Global Partnership Teams</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="none">Help coordinate team events, offsites, and client meetings</span></li>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="2" data-aria-level="1">Ensure smooth onboarding of new team members, including system access, training schedules, and materials</li>
</ul>
<p>Reporting & Analytics:</p>
<ul>
<li><span data-contrast="none">Assist in preparing weekly/monthly sales performance reports and dashboards</span></li>
<li><span data-contrast="none"><span class="TextRun SCXW112584924 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW112584924 BCX8">Track KPIs, team activity, and assist with presentations for leadership</span></span></span></li>
</ul>
<p><span data-contrast="none"><span class="TextRun SCXW112584924 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW112584924 BCX8">General Support:</span></span></span></p>
<ul>
<li><span data-contrast="none">Manage communication channels (email, Slack, etc.) for team announcements and updates.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="5" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="none">Provide ad-hoc support for projects, events, and strategic initiatives.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></li>
</ul>
<p><strong><span data-contrast="auto"><span data-ccp-charstyle="Strong">We expect you to have:</span></span></strong></p>
<ul>
<li><span data-contrast="none">Prior experience in an administrative, team assistant, or sales support role preferred</span></li>
<li><span data-contrast="none">Strong organizational skills with excellent attention to detail</span></li>
<li><span data-contrast="none"><span class="TextRun SCXW183562553 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW183562553 BCX8">Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiarity with CRM tools (e.g., Salesforce, HubSpot)</span></span></span></li>
<li><span data-contrast="none"><span class="TextRun SCXW183562553 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW183562553 BCX8"><span class="TextRun SCXW4592621 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW4592621 BCX8">Fluent in English, with excellent professional written and verbal communication skills</span></span></span></span></span></li>
<li><span data-contrast="none"><span class="TextRun SCXW183562553 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW183562553 BCX8"><span class="TextRun SCXW4592621 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW4592621 BCX8"><span class="TextRun SCXW132776442 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW132776442 BCX8">Proactive, highly organized, and reliable</span></span><span class="EOP Selected SCXW132776442 BCX8" data-ccp-props="{"335557856":16777215,"335559739":0}"> </span></span></span></span></span></span></li>
<li><span data-contrast="none"><span class="TextRun SCXW183562553 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW183562553 BCX8"><span class="TextRun SCXW4592621 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW4592621 BCX8"><span class="EOP Selected SCXW132776442 BCX8" data-ccp-props="{"335557856":16777215,"335559739":0}"><span class="TextRun SCXW91913260 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW91913260 BCX8">Discreet and trustworthy with confidential information</span></span><span class="EOP Selected SCXW91913260 BCX8" data-ccp-props="{"335557856":16777215,"335559739":0}"> </span></span></span></span></span></span></span></li>
<li><span data-contrast="none"><span class="TextRun SCXW183562553 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW183562553 BCX8"><span class="TextRun SCXW4592621 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW4592621 BCX8"><span class="EOP Selected SCXW132776442 BCX8" data-ccp-props="{"335557856":16777215,"335559739":0}"><span class="EOP Selected SCXW91913260 BCX8" data-ccp-props="{"335557856":16777215,"335559739":0}"><span class="TextRun SCXW12146591 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW12146591 BCX8">Demonstrates maturity, sound judgment, and emotional intelligence in high-stakes or sensitive situations</span></span><span class="EOP Selected SCXW12146591 BCX8" data-ccp-props="{"335557856":16777215,"335559739":0}"> </span></span></span></span></span></span></span></span></li>
<li><span data-contrast="none"><span class="TextRun SCXW183562553 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW183562553 BCX8"><span class="TextRun SCXW4592621 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW4592621 BCX8"><span class="EOP Selected SCXW132776442 BCX8" data-ccp-props="{"335557856":16777215,"335559739":0}"><span class="EOP Selected SCXW91913260 BCX8" data-ccp-props="{"335557856":16777215,"335559739":0}"><span class="EOP Selected SCXW12146591 BCX8" data-ccp-props="{"335557856":16777215,"335559739":0}"><span class="TextRun SCXW144439056 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW144439056 BCX8">Ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced environment</span></span></span></span></span></span></span></span></span></span></li>
<li><span data-contrast="none"><span class="TextRun SCXW183562553 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW183562553 BCX8"><span class="TextRun SCXW4592621 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW4592621 BCX8"><span class="EOP Selected SCXW132776442 BCX8" data-ccp-props="{"335557856":16777215,"335559739":0}"><span class="EOP Selected SCXW91913260 BCX8" data-ccp-props="{"335557856":16777215,"335559739":0}"><span class="EOP Selected SCXW12146591 BCX8" data-ccp-props="{"335557856":16777215,"335559739":0}"><span class="TextRun SCXW144439056 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW144439056 BCX8"><span class="TextRun SCXW100412639 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW100412639 BCX8">Team-oriented mindset with a proactive, “can-do” and service-oriented attitude.</span></span><span class="EOP Selected SCXW100412639 BCX8" data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></span></span></span></span></span></span></span></span></span></li>
</ul>
<p><strong><span data-contrast="auto"><span data-ccp-charstyle="Strong">It will be an added bonus if you have:</span></span></strong><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="none">4-6 years of supporting VP/SR executives</span></li>
<li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Experience in a start-up environment</li>
<li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Familiarity with collaboration tools like Confluence, Jira, Slack, and expense/time reporting platforms<span data-ccp-props="{"335557856":16777215,"335559739":0}"> </span></li>
</ul>
<p data-renderer-start-pos="578"><strong data-renderer-mark="true">Key employee benefits in the US:</strong></p>
<ul>
<li data-renderer-start-pos="614"><strong data-renderer-mark="true">Health insurance:</strong> 100% company-paid medical, dental, and vision coverage for employees and families.</li>
<li data-renderer-start-pos="718"><strong data-renderer-mark="true">401(k) plan: </strong>Up to 4% company match with immediate vesting.</li>
<li data-renderer-start-pos="781"><strong data-renderer-mark="true">Parental leave:</strong> 20 weeks paid for primary caregivers, 12 weeks for secondary caregivers.</li>
<li data-renderer-start-pos="873"><strong data-renderer-mark="true">Remote work reimbursement:</strong> Up to $85/month for mobile and internet.</li>
<li data-renderer-start-pos="944"><strong data-renderer-mark="true">Disability & life insurance</strong>: Company-paid short-term, long-term and life insurance coverage.</li>
</ul><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p><strong><span style="font-size: 18px;">Pay Transparency</span></strong></p>
<p>We offer competitive compensation and benefits packages. Actual compensation will be determined based on job-related factors, including experience, skills, qualifications, the level at which the candidate is hired, and geographic location, consistent with applicable law.</p></div><div class="title">Base Compensation Range</div><div class="pay-range"><span>$109,500</span><span class="divider">—</span><span>$136,800 USD</span></div></div></div><div class="content-conclusion"><p><strong>Benefits & Perks:</strong></p>
<ul>
<li>Competitive compensation</li>
<li>Career growth and learning opportunities</li>
<li>Flexibility and ownership</li>
<li>Collaborative and innovative culture</li>
<li>Opportunity to work on impactful AI projects</li>
<li>International environment and talented teams</li>
</ul>
<p><strong>What's it like to work at Nebius:</strong></p>
<p>Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI </p>
<p><strong>Equal Opportunity Statement:</strong></p>
<p>Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.</p>
<p>Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire. </p>
<p>If you need accommodations during the application process, please let us know.</p></div>
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