Payroll Specialist

<p><strong><u>About Us:<br></u></strong>Comfrt is one of the fastest-growing direct-to-consumer brands, dedicated to blending mental wellness, inclusivity, and elevated comfort into every piece we create. Our mission goes beyond clothing — we strive to build a community where everyone feels supported and seen. <br><br><span style="text-decoration: underline;"><strong>About the Job:</strong></span><strong><u><br></u></strong>Comfrt is looking for a detail-oriented and experienced Payroll Specialist to join our People & Culture team. In this role, you will be responsible for the accurate and timely processing of multi-state payroll, managing state tax registrations, and ensuring company-wide payroll compliance. This is a critical role that directly impacts the employee experience and the company's regulatory standing.<strong><u><br><br>Responsibilities:<br></u></strong></p>
<p><strong>Payroll Processing</strong></p>
<ul>
<li>Process full-cycle, multi-state payroll on a bi-weekly basis for all employees (hourly, salaried, and exempt/non-exempt)</li>
<li>Review and reconcile timekeeping data, ensuring accuracy prior to payroll runs</li>
<li>Administer payroll changes including new hires, terminations, compensation adjustments, bonuses, and deductions</li>
<li>Process off-cycle payroll runs as needed for corrections, terminations, or special payments</li>
<li>Audit payroll data for discrepancies and resolve issues in a timely manner</li>
<li>Partner with Director of People & Culture and Finance to ensure payroll data integrity across systems</li>
</ul>
<p><strong>State Registrations</strong></p>
<ul>
<li>Set up and manage employer tax accounts and registrations in new states as the company expands its workforce</li>
<li>Coordinate with state and local agencies to obtain employer ID numbers (EINs), withholding accounts, and unemployment insurance (SUI/SIT) accounts</li>
<li>Maintain accurate records of all state and local payroll tax registrations</li>
<li>Monitor nexus and remote employee locations to proactively identify new registration requirements</li>
<li>Ensure accuracy of all tax filings</li>
</ul>
<p><strong>Compliance & Reporting</strong></p>
<ul>
<li>Ensure payroll processes comply with federal, state, and local wage and hour laws, including FLSA, FMLA, ACA, and applicable state regulations</li>
<li>Ensure quarterly and annual payroll tax returns (941, 940, W-2s, W-3s) and state equivalents are accurately processed</li>
<li>Stay current on legislative changes affecting payroll, including minimum wage updates, tax law changes, and new leave requirements</li>
<li>Support internal and external audits by preparing payroll documentation and reconciliations</li>
<li>Manage year-end payroll processes including W-2 distribution and tax reconciliations</li>
<li>Maintain and update Standard Operating Procedures (SOPs) for all payroll processes</li>
</ul>
<p><strong><u>Qualifications:</u></strong></p>
<ul>
<li>5+ years of hands-on payroll processing experience, preferably in a multi-state environment</li>
<li>Proven experience setting up state payroll tax accounts and registrations across multiple jurisdictions</li>
<li>Strong knowledge of federal and state payroll tax laws, wage and hour regulations, and compliance requirements</li>
<li>Proficiency with payroll software (e.g., Gusto, ADP, Rippling, Paylocity, or similar)</li>
<li>High proficiency in Google Sheets/Excel for payroll reconciliation and reporting</li>
<li>Exceptional attention to detail and a high degree of accuracy with confidential data</li>
<li>Strong organizational skills and the ability to manage multiple deadlines simultaneously</li>
<li>Experience working in a high-growth or startup environment preferred</li>
</ul>
<p><u><strong>Why Join Comfrt?</strong></u></p>
<ul>
<li>Be part of a purpose-driven company that’s shaping the future of comfort and mental wellness.</li>
<li>Work in a supportive, creative environment where your ideas and growth are valued.</li>
<li>Enjoy Comfrt benefits such as generous paid time off, company-covered health insurance, 5% 401k match, and discounts on all Comfrt products! </li>
<li>Join a passionate team making an impact on exciting projects, all while enjoying the flexibility and collaborative support of a fully remote environment.</li>
</ul>
<p><em>Comfort is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.</em></p>
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