Document Associate

Document Scanning Specialist
12 months (Temp to Hire)
Houston, TX (onsite)
Mon-Fri, 7am - 3pm

• Responsible for preparing, scanning, inspecting, compiling, assembling, and binding documents while maintaining customer satisfaction, quality, accuracy, and production standards.
• Work in a fast-paced, high-pressure production environment while meeting deadlines, PS+ standards, Time Productive requirements, and Impressions per Hour (IPH) standards.

Responsibilities

• Prepare paperwork for scanning by removing staples, paperclips, and other items that may prevent documents from scanning properly.
• Scan documents accurately using KODAK scanners and perform required inspection and quality checks.
• Process mail by scanning barcodes and handling documents according to established procedures.
• Compile, assemble, and bind documents according to customer specifications.
• Complete customer orders accurately, timely, and error-free while maintaining required PS+ standards.
• Meet facility-established Time Productive and IPH production standards.
• Maintain optimal machine performance by clearing jams, refilling toner, replacing machine oil, and performing other basic machine maintenance.
• Use machine codes and report equipment failures or issues promptly.
• Complete all required paperwork accurately, legibly, and on time.
• Communicate problems effectively and promptly to the manager.
• Maintain an organized workstation to prevent assembly and processing errors.
• Follow established procedures, instructions, sequences, and production requirements.
• Adapt to new actions, changing situations, and customer needs while maintaining quality and output.
• Work effectively with coworkers, management, sales, and production departments.
• Work multiple shifts, including nights, weekends, overtime, and holidays, depending on work volume and customer requirements.

Requirements

• High school diploma or equivalent.
• Basic PC and typing skills.
• Ability to work in a team environment and maintain positive, productive working relationships.
• Ability to adapt to changing situations and remain flexible.
• Ability to perform repetitive tasks continuously while maintaining quality and production standards.
• Ability to work in moderate to high noise levels within a production facility.
• Ability to handle moderate stress levels and stressful situations for extended periods.
• Ability to stand on your feet for at least 8 hours per day.
• Ability to lift and move supplies weighing up to 50 lbs. from floor to waist height, carry them approximately 10 feet, and lower them back to the floor.
• Ability to lift 30+ lbs.
• No driving required.
• Business casual dress code; no T-shirts containing political or offensive words.
• Personal belongings must be stored in an assigned locker while working on the production floor.
• No phones are permitted on the production floor.
• Must be able to follow instructions and accommodate new procedures or actions.
• Interview: Onsite; manager/team will explain expectations and observe candidates performing the work, which may lead to a one-on-one interview.

Ability to lift upto 50lbs