Executive Administrative Assistant

<div class="content-intro"><p><strong><span data-contrast="none"><span data-ccp-parastyle="heading 3">About Us</span></span></strong><span data-ccp-props="{"134245418":true,"134245529":true,"335551550":6,"335551620":6,"335559738":0,"335559739":0}"> </span></p>
<p>At Office Ally, we’ve been revolutionizing healthcare administration since our inception. What started as a clearinghouse focused on simplifying insurance claims processing for healthcare providers has grown into a full-suite healthcare technology company. We offer a range of affordable, cloud-based revenue cycle management solutions –from eligibility verification and claims management to revenue recovery and payment processing –that help healthcare organizations of all sizes streamline operations and reduce administrative burdens so they can focus on what matters most: patient care.</p>
<p>In April 2026, Office Ally acquired Jopari Solutions, Inc, a leader in straight-through electronic claims processing for Property & Casualty (P&C), Commercial, and Government healthcare. Jopari brings deep industry expertise and innovative enterprise payment solutions that are transforming how disbursements are handled across the insurance ecosystem. Together, we are expanding our capabilities across the full healthcare transaction lifecycle, connecting claims, payments, and data exchange to deliver a more seamless and efficient experience for providers, payers, and partners.</p>
<p><span data-contrast="auto">At the core of our company are four key values that guide our mission and work:</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559739":0}"> </span></p>
<ul>
<li><strong><span data-contrast="auto">Ownership</span></strong><span data-contrast="auto">: We take pride in our responsibilities, driving results and taking accountability for the success of our projects.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559739":0,"335559740":240}"> </span></li>
<li><strong><span data-contrast="auto">Empowerment</span></strong><span data-contrast="auto">: We believe in giving our team the autonomy and support to make decisions that lead to innovative solutions.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559739":0,"335559740":240}"> </span></li>
<li><strong><span data-contrast="auto">Innovation</span></strong><span data-contrast="auto">: We continuously seek new and better ways to improve healthcare administration, embracing creativity and forward-thinking technology.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559739":0,"335559740":240}"> </span></li>
<li><strong><span data-contrast="auto">Transparent Communication</span></strong><span data-contrast="auto">: Open, honest communication is at the heart of our collaborations, internally and with our clients, ensuring alignment and trust.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559739":0,"335559740":240}"> </span></li>
</ul></div><p><strong><span data-contrast="none"><span data-ccp-parastyle="heading 2">About the Role</span></span><span data-ccp-props="{"134245418":true,"134245529":true,"335559738":40,"335559739":0}"> </span></strong></p>
<p><span data-contrast="auto">We're looking for an Executive Administrative Assistant to join our growing team! The Executive Administrative Assistant provides dedicated support to the CEO and shared support to the broader executive team while overseeing day-to-day operations of the Brentwood office. This role helps the executive office operate smoothly by coordinating complex schedules, travel, meetings, communications, and strategic initiatives. The position also partners with facilities, building management, IT, HR, vendors, and other internal and external stakeholders to maintain an organized, secure, and welcoming office environment. Success requires exceptional organization, sound judgment, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced setting.</span><span data-ccp-props="{}"> </span></p>
<p><span data-ccp-props="{}"><em>This position is expected to be onsite five days per week at our Brentwood, TN office. Limited flexibility for hybrid work may be available when members of the ELT are traveling, but the expectation for this role is regular, full-time onsite work.</em></span></p>
<p><strong><span data-contrast="none"><span data-ccp-parastyle="heading 2">What </span><span data-ccp-parastyle="heading 2">You’ll</span><span data-ccp-parastyle="heading 2"> Do</span></span><span data-ccp-props="{"134245418":true,"134245529":true,"335559738":40,"335559739":0}"> </span></strong></p>
<ul>
<li><span data-contrast="auto">Manage complex calendars, meetings, travel arrangements, and itineraries for the CEO and executive team.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto">Prepare agendas, presentations, board materials, executive reports, and other meeting documentation.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto">Coordinate executive leadership meetings, track decisions and action items, as needed.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto">Facilitate internal and external communications on behalf of the executive office and handle confidential information with discretion.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto">Help plan and coordinate company meetings and events.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto">Support special projects, investor communications, cross-functional initiatives, expense reporting, and occasional financial administration.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto">Serve as the primary onsite contact for the Brentwood office, overseeing daily operations, visitor support, meeting-room setup, deliveries, and office events.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto">Partner with facilities, building management, IT, HR, and vendors on maintenance, repairs, workspace needs, office access, and badge or key records.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto">Order and maintain office, kitchen, and breakroom supplies; manage related spending within budget; and perform other administrative or office-management duties as assigned.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
</ul>
<p><strong><span data-contrast="none"><span data-ccp-parastyle="heading 2">What </span><span data-ccp-parastyle="heading 2">You’ll</span><span data-ccp-parastyle="heading 2"> Need</span></span><span data-ccp-props="{"134245418":true,"134245529":true,"335559738":40,"335559739":0}"> </span></strong></p>
<ul>
<li><span data-contrast="auto">High school diploma or GED.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto">3+ years of experience supporting senior executives in a professional environment.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto">Strong project-management, organizational, and prioritization skills, with the ability to manage multiple deadlines.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto">Excellent written and verbal communication skills and the ability to work effectively with executives, employees, clients, and external partners.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto">High proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, email, and scheduling tools.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto">Demonstrated discretion, reliability, sound judgment, and ability to work independently with confidential information.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto">Ability to work onsite in the Brentwood office five days per week; flexibility may be approved based on business and coverage needs.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
</ul>
<p><strong><span data-contrast="none"><span data-ccp-parastyle="heading 2">Nice to Have</span></span><span data-ccp-props="{"134245418":true,"134245529":true,"335559738":40,"335559739":0}"> </span></strong></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="29" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Experience supporting executives in a fast-paced, high-performance environment.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="29" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Experience coordinating events, board materials, investor communications, office operations, facilities, or vendors.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
</ul>
<p><strong><span data-contrast="none"><span data-ccp-parastyle="heading 2">Travel Requirements</span></span><span data-ccp-props="{"134245418":true,"134245529":true,"335559738":40,"335559739":0}"> </span></strong></p>
<ul>
<li><span data-contrast="auto">This role requires up to 5% travel, which may include travel to other company locations for executive leadership meetings or strategic sessions as needed.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto">Travel will typically be scheduled in advance and supported by the company.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
</ul><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p style="text-align: left;"><strong>Pay Transparency</strong></p>
<p style="text-align: left;">Office Ally is committed to fair and equitable compensation practices in alignment with pay transparency laws. Compensation for this position may vary based on individual skills, experience, and location. In addition to base pay, employees may be eligible for performance-based bonuses and a comprehensive benefits package, including medical, dental, and vision coverage, 401(k) with company match, paid time off, and other benefits. Actual compensation will be determined considering the candidate’s qualifications, relevant experience, and internal equity.</p></div><div class="title">Office Ally Pay Transparency</div><div class="pay-range"><span>$65,000</span><span class="divider">—</span><span>$85,000 USD</span></div></div></div><div class="content-conclusion"><p> </p>
<p> </p>
<p><strong><span data-contrast="none"><span data-ccp-parastyle="heading 3">Why </span><span data-ccp-parastyle="heading 3">You’ll</span><span data-ccp-parastyle="heading 3"> Love Working at Office Ally</span></span></strong><span data-ccp-props="{"134245418":true,"134245529":true,"335551550":6,"335551620":6,"335559738":0,"335559739":0}"> </span></p>
<p><span data-contrast="auto">At Office Ally, your work has a direct impact on healthcare providers and their ability to deliver exceptional care. We’re driven by a mission to simplify healthcare administration, making it easier for providers to focus on what they do best—helping patients. As an Office Ally employee, you’ll be at the heart of our efforts to deliver exceptional service and software solutions to our clients in the healthcare space.    </span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":6,"335551620":6,"335559685":0,"335559737":0,"335559738":0,"335559739":0,"335559740":276}"> </span></p>
<p><strong><span data-contrast="none"><span data-ccp-parastyle="No Spacing">EEO Note</span></span></strong><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559739":0,"335559740":240}"> </span></p>
<p><span data-contrast="auto"><span data-ccp-parastyle="No Spacing">Office Ally is an Equal Opportunity Employer and does not discriminate against any employee or applicant </span><span data-ccp-parastyle="No Spacing">on the basis of</span><span data-ccp-parastyle="No Spacing"> age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.</span></span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559739":0,"335559740":240}">   </span></p></div>