Procurement Specialist

Key Responsibilities

Purchase Order Creation & Management

• Create, review, and send out Purchase Orders (POs) based on approved purchase requisitions
• Ensure PR/PO details are accurate, including but not limited to vendor information, such as name, address, and pricing
• Amend, cancel, or close POs as requested by BU via ticketing tool or shared mailbox
• Daily extraction and monitoring of approved Purchase Requisitions (PRs) from the ERP system to ensure timely PO creation.

Compliance & Controls

• Ensure all PR/POs comply with company’s procurement policies, delegation of authority, and internal controls
• Verify validity and completeness of supporting documentation (approved purchase requisitions, quotations, approval) before PO creation
• Maintain complete and accurate PO records
• Monitor and follow up on rejected POs or pending PRs/queries to ensure timely resolution.

Stakeholder Collaboration

• Coordinate with internal requestors to clarify PR/PO requirements and resolve issues and/or discrepancies.
• Provide guidance and clarification to buyers and end users on PO standards and approval requirements.

Systems & Reporting

• Maintain accurate PO data in the ERP system S4Hana

Continuous Improvement
Identify opportunities to improve PO creation efficiency and accuracy, system enhancements and best practices.
KeyQualifications,Knowledge,SkillsandExperience

• A Bachelor’s degree in Finance, Accounting or related field.
• Relevant experience in a Finance Shared Services or BPO is preferred.
• Experience in any of the following Enterprise Resource Planning (ERP) is an advantage:
• SAP MM/FI Module
• Epicor
• Concur
• 1 to 2 yrsof relevant work experience on the following areas:
• Vendor Maintenance
• Vendor Invoice Processing
• Purchase Order Processing
• Intermediate knowledge in MS Office applications is an advantage.
• Able to collaborate with team members, internal clients and management.
• Excellent interpersonal and relationship management skills within a multi-cultural business environment.
• Good communication skills. Able to engage stakeholders in a conversation. Able to express ideas or point of views both in oral and written communication.
• Basic understanding of accounting principles.
• Ability to cope with ambiguity and change and maintain high level of professionalism when working under pressure

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!