Athletics Events Coordinator

Reporting to the Associate Directors of Events, this position assists with the planning and execution of event management and facility operations for the University of South Florida Athletics Department. Plans, organizes, and coordinates support groups within the Athletic Department, the University, and external groups. Provides leadership and organizational skills prior to, during, and after all athletic events to ensure a safe and enjoyable experience for all in attendance. Serves as the main point of contact for security, concessions, visiting team, and officials. In addition, ensures that all daily facilities tasks are being handled and planning of facilities projects, repairs, and preventative maintenance are all being well communicated and executed. Adheres to all NCAA, Conference, and University rules and regulations.

• Reporting to the Associate Directors of Events, this position assists with the planning and execution of event management and facility operations for the University of South Florida Athletics Department. Plans, organizes, and coordinates support groups within the Athletic Department, the University, and external groups. Provides leadership and organizational skills prior to, during, and after all athletic events to ensure a safe and enjoyable experience for all in attendance. Serves as the main point of contact for security, concessions, visiting team, and officials. In addition, ensures that all daily facilities tasks are being handled and planning of facilities projects, repairs, and preventative maintenance are all being well communicated and executed. Adheres to all NCAA, Conference, and University rules and regulations.
• Serves as the primary liaison between the visiting team coaches/officials/representatives and USF Athletics. Contacts visiting team representatives prior to visit to gather information, special requests/requirements and ensures visiting team's needs are fulfilled. Prepares event logistical packets (includes event information, timelines, setup requirements etc.) for use by the visiting team upon arrival.
• Assists with operational budget planning. Responsible for making purchases for Event Management department, implementing cost-saving tactics and ensuring purchases are within the operational budget. Assists with the planning, developing and implementing policies and procedures related to the event operations of intercollegiate athletics. Makes recommendations in the bidding processes and contractual services for athletic facility upgrades and maintenance needs.
• Ensures policies are being met in terms of safety of the student-athletes, coaches, fans, and working staff. (Example: If a weather storm is approaching, it is the responsibility of this individual to ensure that everyone in attendance is abiding to protocol. Make recommendation to postpone game and discuss options with both schools to reschedule game if needed.) Ensures effective adherence to the applicable national, state, and university crowd control/safety/access codes and policies.
• Assists with special projects and preparation/booking of outside events and championships unaffiliated with USF's intercollegiate sports programs. Works directly with external contacts to understand and implement client's logistical requirements.
• Performs other duties as assigned.

Minimum Qualifications: This position requires a Bachelor's degree in communication, marketing, public relations, technical writing, digital media, or related field, with two years of experience in related positions; or a Master's degree in the fields listed above. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required
experience.
Preferred Qualifications: One-year relevant experience in athletics or event management
Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.

• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree

• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310

Level 1 Criminal Background check is required
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference. Learn more at www.usf.edu.